Explanation
BACKGROUND: This legislation is required to provide Professional Engineering Services for the design of CIP 650725-100027, Scioto Main North Large Diameter Sewer Rehabilitation. Assessment of the sewer yielded that it is in deteriorated condition and is in need of repair to extend its useful service life and to prevent sewer failures that could result in overflows.
The Community Planning Area is 99 - Citywide
PROCUREMENT: The Department of Public Utilities advertised a Request for Proposals (RFP’s) for Scioto Main North Large Diameter Sewer Rehabilitation, CIP #650725-100027 on the Vendor Services and Bonfire websites that closed on November 19, 2021. The city received two (2) responses from the following firms: Brown and Caldwell, and T&M Associates. All proposals were evaluated in accordance with Columbus City Code Title 3, Chapter 329.28, and were scored according to competence to perform, past performance, and understanding of the project approach. Scoring and awards include:
1. Brown and Caldwell - awarded the contract
2. T&M Associates
MULTI-YEAR CONTRACT: The Department anticipates requesting additional future renewals to this contract.
PROJECT TIMELINE: Brown and Caldwell will begin work after the notice to proceed (NTP) is given upon execution of their Professional Engineering Services Agreement. NTP is anticipated to be during the second quarter of 2022. The anticipated term of the Professional Engineering Agreement will be 42 months, ending in September, 2025.
Contract Compliance No.: 94-1446346 | MAJ | 10/12/2023 | Vendor#: 010815
Emergency Designation: Emergency legislation is not requested at this time.
Economic Impact: This project will reduce the overall risk to the sanitary sewer collection system by rehabilitating one of the Division of Sewerage & Drainage’s most critical assets.
Fiscal Impact: This contract requires a transfer and appropriation of funds, and an expenditure of up to $1,615,153.94 from the Sanitary Sewer PayGo Fund 6116 and amends the 2021 Capital Improvement Budget.
Title
To authorize the Director of Public Utilities to enter into a professional engineering agreement with Brown and Caldwell for the Scioto Main North Large Diameter Sewer Rehabilitation Project, CIP# 650725-100027; to authorize an appropriation, transfer within and expenditure of up to $1,615,153.94 from the Sanitary Sewer PayGo Fund; and to amend the 2021 Capital Improvement Budget. ($1,615,153.94)
Body
WHEREAS, the Department of Public Utilities advertised for Requests for Proposals for the DOSD Pump Station Evaluation and Upgrade Project; and
WHEREAS, the Department of Public Utilities received two (2) proposals, Brown and Caldwell and T&M Associates; and
WHEREAS, both proposals were evaluated and Brown and Caldwell was determined to best meet the needs of the Department; and
WHEREAS, it is necessary for the City to enter into a professional engineering agreement with Brown and Caldwell for the Scioto Main North Large Diameter Sewer Rehabilitation Project; and
WHEREAS, it is necessary to authorize the appropriation, transfer, and expenditure of up to $1,615,153.94 from the Sanitary Sewer PayGo Fund 6116; and
WHEREAS, it is necessary to amend the 2021 Capital Improvement Budget to align the authority with the expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director to enter into a professional engineering agreement with Brown and Caldwell for the Scioto Main North Large Diameter Sewer Rehabilitation Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering agreement with Brown and Caldwell, 445 Hutchinson Avenue, Suite 540 Columbus, OH 43235; for an expenditure up to $1,615,153.94; in accordance with the terms and conditions as shown in the contract agreement on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer and appropriate within and expend up to $1,615,153.94 from the Sanitary Sewer PayGo Fund 6116, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the 2021 Capital Improvement Budget is hereby amended per the accounting codes in the attachment to this ordinance.
SECTION 4. That said firm, Brown and Caldwell, shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.