Explanation
Background:
This legislation authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for the purchase of Microsoft Software Assurance, from Software House International Inc (SHI) (utilizing a State Contract - #0A07004-2, expires 6/30/2010). This purchase will allow the Department of Technology to provide software support for Microsoft applications utilized citywide.
Last year, the Department of Technology purchased software licenses and client access licenses to enable the Department of Technology to migrate the city email system to the current version of the email software. The Microsoft Software Assurance supports various Microsoft applications utilized citywide. As the need of city employees to provide efficient and timely services to the citizens' increases, a heavier load is placed on the email system. This increased load is resulting in slow response time and increased management difficulty on the Department of Technology in supporting this system. Purchasing the Microsoft Software Assurance will enable the Department of Technology the ability to provide more efficient and capable support services to the city employees as well as the citizens of Columbus.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Fiscal Impact:
Funds totaling $290,731.00 for this purchase were budgeted and are available within the 2009 Department of Technology's Information Services Fund.
Emergency Designation:
Emergency designation is requested/required to meet time lines and deadlines previously established; to immediately facilitate prompt payment; to continue with services that are necessary to support daily operation activities; to ensure no service interruption.
Contract Compliance:
Vendor: Software House International Inc. (SHI) CC#: 22-3009648 Expiration Date: 11/19/2009
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for the purchase of Microsoft Software Assurance, from Software House International Inc. (SHI), from a State Contract; to authorize the expenditure of $290,731.00 from the 2009 Department of Technology's Information Services Fund; and to declare an emergency. ($290,731.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology to establish a purchase order for the purchase of Microsoft Software Assurance from Software House International Inc. (SHI)(utilizing a State Contract - #0A07004-2, expires 6/30/2010); and
WHEREAS, this purchase will allow the Department of Technology to provide software support for Microsoft applications utilized citywide; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Finance and Management to establish a purchase order for the purchase of Microsoft Software Assurance, from Software House International Inc (SHI), which will provide software support for Microsoft applications utilized citywide to continue with services that are necessary to support daily operation activities, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, on behalf of the Department of Technology, is authorized to establish a purchase order for the purchase of Microsoft Software Assurance from Software House International Inc. (SHI) in the amount of $290,731.00.
SECTION 2. That the expenditure of $290,731.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514|SubFund: 001|OCA Code: 470202|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $290,731.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.