Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with KTA-Tator, Inc., in the amount of $46,673.84, for the Morse Road South 10MG Ground Storage Tank Structural Improvements Project, Division of Water Contract No. 2033.
The Division of Water solicited consulting services for a structural analysis, recommendations, and construction documents for the Morse Road South 10 MG Ground Water Storage Tank. Recent tank washouts and inspections have revealed the need for structural repair to the ground storage tank's center support column and beams. The Division will also modify the tank's drain and overflow lines to bring the tank within EPA regulations and for ease of maintenance of the tank.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project will allow the Division of Water to perform necessary structural repairs to a critical water storage tank. Environmental impact is eliminating risk of a major tank failure.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.11, "Process for awarding professional service contracts exceeding twenty thousand dollars ($20,000.00), but not exceeding fifty thousand dollars ($50,000.00)". Requests for Proposals (RFP's) were sent to KTA-Tator, Inc., Dixon Engineering, Inc., and Tank Industry Consultants. Proposals were received from KTA-Tator, Inc. and Dixon Engineering, Inc. on January 11, 2013. The evaluation criteria for this contract included: 1. proposal quality, 2. project schedule, 3. environmentally preferable offeror, and 4. local workforce.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that the contract be awarded to KTA-Tator, Inc.
The Contract Compliance Number for KTA-Tator, Inc. is 25-1342759 (expires 6/8/13, MAJ). Additional information regarding both bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against KTA-Tator, Inc.
4. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner as the structural evaluation must be completed by July 2013 so that the construction work can be bid and performed prior to spring 2014. Construction completion by spring 2014 is necessary so that the tank can be blasted and painted in spring/summer 2014 when the weather provides acceptable tank painting conditions.
5. FISCAL IMPACT: A transfer of funds within the Water Super Build America Bonds Fund will be necessary as well as an amendment to the 2013 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with KTA-Tator, Inc. for the Morse Road South Ground Storage Tank Structural Improvements Project for the Division of Water; to authorize a transfer and expenditure up to $46,673.84 from the Water Super Build America Bonds Fund; to amend the 2013 Capital Improvements Budget; and to declare an emergency. ($46,673.84)
Body
WHEREAS, two technical proposals for professional engineering services for the Morse Road South 10MG Ground Storage Tank Structural Improvements Project were received on January 11, 2013; and
WHEREAS, the selection of the firm providing the professional engineering services was performed in accordance with the procedures set forth in Columbus City Code, Section 329.11, "Process for awarding professional service contracts exceeding twenty thousand dollars ($20,000.00), but not exceeding fifty thousand dollars ($50,000.00)"; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to KTA-Tator, Inc.; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to expend funds within the Water Super Build America Bonds Fund for the Morse Road South 10MG Ground Storage Tank Structural Improvements Project; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water Super Build America Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a professional engineering services agreement for the Morse Road South 10MG Ground Storage Tank Structural Improvements Project, in an emergency manner so that the structural evaluation can be completed by summer 2013 and the construction can be completed before Spring 2014, the first opportunity when the tank can be painted, for the immediate preservation of the public health, peace, property and safety;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a professional engineering services agreement for the Morse Road South 10MG Ground Storage Tank Structural Improvements Project with the best, most responsive, and responsible bidder, KTA-Tator, Inc., 115 Technology Drive., Pittsburgh, PA 15275; in the amount of $46,673.84; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $46,673.84 within the Department of Public Utilities, Division of Water, Water Super Build America Bonds Fund, Fund No. 610, Dept/Div. No. 60-09, Object Level Three 6677, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
610 | 690394-100000 (carryover) | Water Meter Renewal | 610394 | -$29,731.97
610 | 690236-100020 (carryover) | Canyon Dr. WL Imp's | 623620 | -$16,941.87
610 | 690473-100007 (carryover) | Morse Rd. S. 10 MG Tank | 614737 | +$46,673.84
SECTION 3. That the 2013 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
610 | 690394-100000 (carryover) | Water Meter Renewal | $29,732 | $0 | -$29,732
610 | 690236-100020 (carryover) | Canyon Dr. WL Imp's | $64,247 | $47,305 | -16,942
610 | 690473-100007 (carryover) | Morse Rd. S. 10 MG Tank | $0 | $46,674 | +$46,674
SECTION 4. That an expenditure up to $46,673.84 is hereby authorized for the Morse Road South 10MG Ground Storage Tank Structural Improvements Project within the Water Super Build America Bonds Fund, Fund No. 610, Division 60-09, Project No. 690473-100007 (carryover), OCA Code 614737, Object Level Three 6677.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.