Explanation
Background:
Proposals were received by the Recreation and Parks Department on May 17, 2012 for the Far East, Blackburn and Carriage Place Facility Renovations 2012 as follows:
Status
JL Bender MAJ
Abbot Studios MAJ
DLZ MBE
Roger Krajnak MAJ
Schooley Caldwell MAJ
Schorr MAJ
SHP MAJ
Star Consultants MBE
Consultant shall provide architectural and engineering services to prepare plans and specifications for bidding for renovations to Far East Community Center, 1826 Lattimer Drive, Columbus, Ohio, 43227; Blackburn Community Center, 263 Carpenter Street, Columbus, Ohio, 43205; and Carriage Place Community Center, 4900 Sawmill Road, Columbus, Ohio, 43235. Work is to include general building improvements and renovations such as: replacing exterior/interior doors and windows, HVAC renovations/replacement, lighting and electrical improvements, ceiling and flooring repairs/replacement, painting, plumbing improvements, room renovations and reconfiguration, structural improvements, carpentry, asbestos abatement, security cameras, and other renovation items. Services shall include the necessary field surveys, program development in conjunction with dpartment staff, reports, proposals, cost estimates, bid documents, and construction administration services.
Planning Areas: Far East Community Center (20), Blackburn Community Center (19) & Carriage Place Community Center (5)
The Contract Compliance Number for JL Bender, Inc. is #311176832.
Contract compliant through: 7/2/12
Principal Parties:
JL Bender, Inc.
Jim Bender (contact)
3040 Riverside Drive, Suite 132
Columbus, OH 43221
Phone: (614) 488-8814
Subcontractors Listed in Proposal:
Dynamix (MBE)
EDGE Group (MAJ)
Jezerinac Geers (MAJ)
Lawhon & Associates (FBE)
Title
To authorize the transfer of $150,000.00 within the Recreation and Parks Bond Fund 702; to amend the 2012 Capital Improvements Budget Ordinance 0368-2012; to authorize and direct the Director of Recreation and Parks to enter into contract with JL Bender, Inc., for the Far East, Blackburn and Carriage Place Facility Renovations 2012 Project; to authorize the expenditure of $128,800.00 and a contingency of $21,200.00 for a total of $150,000.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($150,000.00)
Body
WHEREAS, funds are being moved to alternate projects within Fund 702 to establish correct funding project detail location for playground project; and
WHEREAS, the 2012 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Funds 702; and
WHEREAS, bids were received by the Recreation and Parks Department on May 17, 2012 for the Far East, Blackburn and Carriage Place Facility Renovations 2012, and the contract will be awarded to JL Bender, Inc. as the lowest and best responsive bidder; and
WHEREAS, an emergency exists in the usual operation of the Recreation and Parks Department that it is immediately necessary to enter into said contract so that work can begin and the project completed during the current construction season, thereby preserving the public health, safety and welfare; NOW THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with JL Bender, Inc., for the Far East, Blackburn & Carriage Place Facility Renovations 2012 Project in accordance with plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the City Auditor is hereby authorized to transfer $150,000 within the voted Recreation and Parks Bond Fund No. 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510039-100002 (EAB) 723902 6621 $136,352.45
510316-100000 (Greenways) 644625 6621 $13,647.55
TO:
Project OCA Code Object Level 3 Amount
510035-100080 (Blackburn) 723580 6681 $50,000.00
510035-100017 (Far East) 723517 6681 $50,000.00
510035-100086 (Carriage Place) 735086 6681 $50,000.00
SECTION 3. That the 2012 Capital Improvements Budget Ord. # 0368-2012 is hereby amended as follows in order to provide sufficient budget authority for this legislation .
CURRENT:
Fund 702; Project 510039-100002/ EAB/ $136,353 (Voted Carryover)
Fund 702; Project 510039-100002/ EAB/ $285,647 (SIT Supported)
Fund 702; Project 510316-100000 /Greenways/ $13,647 (Voted Carryover)
Fund 702; Project 510316-100000 /Greenways/ $3,275,761 (SIT Supported)
Fund 702; Project 510035-100000 /Facilities/ $3,360,000(SIT Supported)
Fund 702; Project 510035-100080 /Blackburn/ $0 (Voted Carryover)
Fund 702; Project 510035-100017 /Far East/ $0 (Voted Carryover)
Fund 702; Project 510035-100086/ Carriage Place/$0.00 (Voted Carrover)
AMENDED TO:
Fund 702; Project 510039-100002/ EAB/ $0 (Voted Carryover)
Fund 702; Project 510039-100002/ EAB/ $422,000 (SIT Supported)
Fund 702; Project 510316-100000 /Greenways/ $0 (Voted Carryover)
Fund 702; Project 510316-100000 /Greenways/ $3,289,408 (SIT Supported)
Fund 702; Project 510035-100000 /Facilities/ $3,210,000(SIT Supported)
Fund 702; Project 510035-100080 /Blackburn/ $50,000 (Voted Carryover)
Fund 702; Project 510035-100017 /Far East/ $50,000 (Voted Carryover)
Fund 702; Project 510035-100086/ Carriage Place/$50,000 (Voted Carrover)
SECTION 4. That the expenditure of $150,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702 as follows:
Project OCA Code Object Level 3 Amount
510035-100080 (Blackburn) 723580 6681 $50,000.00
510035-100017 (Far East) 723517 6681 $50,000.00
510035-100086 (Carriage Pl) 735086 6681 $50,000.00
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.