Explanation
This legislation authorizes the Director of the Department of Public Utilities to enter into a professional services contract with Eaton Corporation for Distributed Energy Resources Engineering services. Eaton Corporation’s Electrical Engineering Systems & Services group (EESS) will be performing the necessary work.
The Division of Power is seeing a significant increase in the number of applications for Distributed Energy Resource connections to our system, typically solar. By establishing a process to review and approve Distributed Energy Resources into our system, this would reduce greenhouse gases to the environment. In each instance there is a very detailed analysis that is required to ensure that the connection does not negatively impact our system, and by extension our existing customers. The Division of Power does not currently have the expertise to perform this analysis. The goal is to enter into a contract with a subject matter expert who can assist in setting up the process and train current or future employees to perform the work. This will be a General Engineering contract to provide services as needed for the duration of the contract. These services include, but are not limited to, performing System Impact studies on proposed Distributed Energy Resources connections, assist in reviewing applications from customers, assisting in drafting rules and regulations surrounding Distributed Energy Resource connections, and representing Division of Power with customers.
The Department of Public Utilities solicited Competitive Bids for the subject services in accordance with the relevant provisions of Section 329 of City Code (RFQ018548). One (1) bid (1 MAJ) was received and opened on June 1, 2021. Eaton Corporation was deemed to be the lowest, responsive, responsible and best bidder.
The contract is for one (1) year, from the date of execution by the City of Columbus, with the option to renew for two additional years, on a year-to-year basis upon mutual agreement, budgeted funds and approval by Columbus City Council. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to entering into a service contract.
SUPPLIER: Eaton Corporation, FID #34-0196300, D365 #006407, Expires June 17, 2023.
Eaton Corporation does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: A total of $100,000.00 in funding is budgeted and needed for this contract for the Division of Power.
$0.00 was spent in 2020
$0.00 was spent in 2019
Title
To authorize the Director of Public Utilities to enter into contract with Eaton Corporation to provide for Distributed Energy Resources Engineering services for the Division of Power; and to authorize the expenditure of $100,000.00 from the Electricity Operating Fund. ($100,000.00)
Body
WHEREAS, the Division of Power is seeing a significant increase in the number of applications for Distributed Energy Resource connections to our system, typically solar. In each instance there is a very detailed analysis that is required to ensure that the connection does not negatively impact our system, and by extension our existing customers; and
WHEREAS, there is a need for a General Engineering contract to provide services as needed for the duration of the contract. These services include, but are not limited to, performing System Impact studies on proposed Distributed Energy Resources connections, assist in review applications from customers, assist in drafting rules and regulations surrounding Distributed Energy Resource connections, and representing Division of Power with customers; and
WHEREAS, bids for Distributed Energy Resources Engineering services for the Division of Power were received by the Director of Public Utilities and opened on June 1, 2021; and
WHEREAS, the Division of Power recommends that an award be made to the lowest, responsive, responsible, and best bidder, Eaton Corporation; and
WHEREAS, the term of this contract is for the period of one (1) year from the date of execution by the City of Columbus. The contract specifications allow for two (2) one year extensions on a year-to-year basis based upon mutual agreement, with funds being reviewed and approved for each subsequent year of the three (3) year contract. This contract shall not automatically renew. The parties agree that the City’s obligation for subsequent years is subject to and conditioned upon the approval of City Council, and appropriation and certification of funds by the City Auditor; and
WHEREAS, if unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested; and
WHEREAS, this Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to service contracts; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, to authorize the Director of Public Utilities to enter into contract with Eaton Corporation, for Distributed Energy Resources Engineering services for the Division of Power, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into contract with Eaton Corporation, for Distributed Energy Resources Engineering services in accordance with the terms and conditions, including the option to renew for two (2) one-year periods, as shown in the agreement on file in the office of the Division of Power.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power.
SECTION 3. That the expenditure of $100,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6300 Electricity Operating Fund, in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.