Explanation
BACKGROUND: This ordinance authorizes the Finance Director to enter into a contract with Lift-All, Division of Hydra-Tech, Inc., for the purchase of a 65' bucket truck for the Division of Electricity. This bucket truck will replace an existing unit in the fleet and will be used for a variety of functions which will include, but not be limited to, high voltage line work, installation of transformers, switching procedures, street lighting repairs and installations.
Ninety-eight vendors (all majority-owned businesses) were solicited by the Purchasing Office for the purchase of a 65' bucket truck, SA001230GRW. Five bids (all from majority-owned businesses) were received and opened by the Purchasing Office on August 19, 2004. The amounts bid for the complete unit including Rhino lining and extended warranty were as follows:
Altec Industries, $76,525.00 (price does not include warranty, several warranty
options offered; added terms and conditions)
Center City International, $55,987.00 (Bid for cab and chassis only, when combined
with low responsive bid for utility body and aerial tower, their bid would be second
low bid based on price.)
Dueco Inc., $126,559.00 (did not meet specifications for utility body)
Lift-All, Division of Hydra-Tech, Inc., $139,987.00
Utility Truck Equipment, $160,440.00 (no bid on extended warranty)
The apparent low bidders either did not meet specifications or added terms and conditions in conflict with the City's standard terms and conditions. Therefore, an award, in the amount of $139,987.00, for the complete unit with Rhino Lining and extended warranty included, is recommended to Lift-All, Division of Hydra-Tech, Inc., for submitting the lowest responsive and responsible bid. Their contract compliance number is 351511024.
FISCAL IMPACT: $200,000 was budgeted in the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund for this expenditure. $141,732 was spent in 2002 and $141,984 was spent in 2003 for similar equipment.
Title
To authorize the Finance Director to enter into a contract with Lift-All, Division of Hydra-Tech, Inc., for the purchase of a bucket truck for the Division of Electricity and to authorize the expenditure of $139,987.00 from the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund. ($139,987.00)
Body
WHEREAS, the Division of Electricity has a need to purchase a bucket truck to be used for high voltage line work, installation of transformers, switching procedures and street lighting repairs and installations; and
WHEREAS, bids were received and opened by the Purchasing Office on August 19, 2004, Solicitation Number SA001230GRW; and
WHEREAS, Lift-All, Division of Hydra-Tech, Inc., submitted the lowest, responsive and responsible bid; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized to enter into a contract with Lift-All, Division of Hydra-Tech, Inc., for the purchase of a 65' bucket truck for the Division of Electricity, in the amount of $139,987.00, on the basis of the lowest responsive and responsible bid received and opened on August 19, 2004, SA001230GRW.
SECTION 2. That to pay the cost of the aforesaid contract, the expenditure of $139,987.00, or so much thereof as may be needed, is hereby authorized from Division of Electricity, Division No. 60-07, Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund 553, Distribution System Improvements Project 670608, OCA 670608 , Object Level Three 6652.
SECTION 3. That this ordinance shall take effect and may be in force from and after the earliest period allowed by law.