Explanation
Need: The Division of Police needs to purchase three hundred and sixty three (363) Panasonic Toughbook Computers and two hundred and fifty (250) sets of mounts to provide additional computers for police field use, to upgrade police cruiser computers and to outfit other police agencies within the metropolitan area. The Division of Police has installed over 109 of these computers in our current fleet and has standardized for installation, service, warranty and training. Because of these reasons, this is the only computer used in the City of Columbus Police cruisers.
Bid Information: The State of Ohio established STS534050 which expires 6/30/2009 with Insight Public Sector, Inc. for this exact equipment. In addition, there are only two nationally authorized resellers of this type of Panasonic computer and Insight Public Sector, Inc. is one of them. It is a local supplier with field personnel and expertise to support our needs. A quotation was obtained from Insight Public Sector based on the state contract.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No: 363949000, Expires 04/04/2010
Emergency Designation: Emergency legislation is needed to expedite the acquisition of the computers and maintain the submitted timeline for grant activities.
FISCAL IMPACT: This purchase will be funded through the COPS Technology Grant and police drug seizure funds. No City General Funds will be requested.
Title
To authorize and direct the Finance and Management Director to contract for the purchase of Panasonic Toughbooks from Insight Public Sector for the Division of Police to authorize the expenditure of $2,005,603.64 from the Community Oriented Policing Services (COPS) Grant and police drug seizure funds; and to declare an emergency. ($2,005,603.64)
Body
WHEREAS, the Division of Police needs to purchase upgraded computers for field work and replacements in police cruisers; and
WHEREAS, the Division of Police needs to purchase computers for other police agencies within the metropolitan area; and
WHEREAS, there is a State of Ohio contract for purchase of these computers with Insight Public Sector; and
WHEREAS, Insight Public Sector, Inc. is a local supplier with field personnel and expertise to support the needs of the Division of Police; and
WHEREAS, this purchase will be funded through the COPS Technology Grant and police drug seizure funds; and
WHEREAS, an emergency exists in the usual operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase these computers to maintain the grant activities timeline for the preservation of the public health, peace, property, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into contract with Insight Public Sector for the purchase of Panasonic Toughbook computers and mounts in accordance with The State of Ohio contract STS534050 .
SECTION 2. That the expenditure of $2,005,603.64 or so much thereof as may be needed, be and the same is hereby authorized as follows:
DEPT 30-03 | FUND 220 | OBJ LEV 1 06 | OBJ LEV 3 6649 | OCA 337040 | AMOUNT $1,948,998.00
DEPT 30-03 | FUND 219 | OBJ LEV 1 02 | OBJ LEV 3 2193 | OCA 300988 | AMOUNT $47,897.08
DEPT 30-03| FUND 219| OBJ LEV 1 06| OBJ LEV 3 6649| OCA 300459| AMOUNT $8,708.56
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves nor vetoes the same.