Explanation
Background:
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with R.W. Setterlin Building Company to provide additional covered and secured storage space at an existing maintenance facility in Three Creeks Park. This additional storage space will allow the Maintenance staff to better serve the parks in this area by providing a location to keep the necessary equipment and materials. It will also protect the investment that the City has made in maintenance equipment by providing a secure, interior storage location.
The costs for this project will be $292,500.00 with a contingency of $32,500.00 for a total of $325,000.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on April 18, 2014 and received by the Recreation and Parks Department on May 6, 2014. Bids were received from the following companies:
Status Bid Amount
RW Setterlin MAJ $292,500
Principal Parties:
Vendor Name: R.W. Setterlin Building Company
Vendor Address: 560 Harmon Ave., Columbus, OH 43223
Vendor Contact Name and Phone: Mark Setterlin 614-586-0233
Contract Compliance Number: 310836188
Contract Compliance Expiration Date: November 29, 2014
Number of Columbus Based Employees: 25+
Fiscal Impact:
The costs for this project will be $292,500.00 with a contingency of $32,500.00 for a total of $325,000.00.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with R.W. Setterlin Building Company for the Three Creeks Maintenance Facility Expansion 2014 Project; to authorize the expenditure of $292,500.00 with a contingency of $32,500.00 for a total of $325,000.00 from the Recreation and Parks Voted Bond Fund 702. ($325,000.00)
Body
WHEREAS, bids were advertised through Vendor Services, in accordance with City Code Section 329, on April 18, 2014 and received by the Recreation and Parks Department on May 6, 2014 for the Three Creeks Maintenance Facility Expansion 2014 Project; and
WHEREAS, after a review of the bids that were submitted, it was determined that RW Setterlin was the lowest, best, responsible and responsive bidder; and
NOW THEREFORE BE IT ORDAINED BY THE COLUMBUS CITY COUNCIL:
SECTION 1. That the Director of Recreation and Parks is authorized to enter into contract with R.W. Setterlin Building Company for the Three Creeks Maintenance Facility Expansion 2014 Project.
SECTION 2. That the expenditure of $325,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510035-100225 (Three Creeks Maintenance Building Imp.) 735225 6621 $325,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.