Explanation
BACKGROUND: Columbus Public Health has been awarded a grant from Franklin County Department of Job and Family Services originating from the US Department of Health and Human Services. This ordinance is needed to accept and appropriate $710,500.00 in grant monies to implement campaigns and initiatives for CelebrateOne to ensure positive birth outcomes for the period of July 14, 2015 through September 30, 2015.
This ordinance authorizes and directs the Board of Health to modify, increase and extend EL015624 with Gatehouse Media Partners, Inc. for the time period ending September 30, 2015 in the amount of $150,000.00 for the total contract amount not to exceed $314.200.00. This modification is needed to provide continued work on the safe sleep campaign.
This ordinance also authorizes and directs the Board of Health to enter into a $560,500.00 contract with Paul Werth Associates for the period of July 14, 2015 through September 30, 2015 to continue the work on the branding rollout of CelebrateOne. The contract compliance number for Paul Werth Associates is 310726286 and expires on 02/14/2016. This ordinance waives the relevant competitive bidding provisions of the Columbus City Code, Chapter 329.
This ordinance is submitted as an emergency so as to allow the financial transaction to be posted in the city's accounting system as soon as possible, given the grant start date of July 14, 2015. Up to date financial posting promotes accurate accounting and financial management.
FISCAL IMPACT: The program is funded by Franklin County Department of Job and Family Services.
Title
To authorize and direct the Board of Health to accept a grant from Franklin County Department of Job and Family Services to implement campaigns and initiatives for CelebrateOne in the amount of $710,500.00; to authorize the appropriation of $710,500.00 to the Health Department in the Health Department Grants Fund; to authorize and direct the Board of Health to modify, increase and extend the contract with Gatehouse Media Partners, Inc. for $150,000.00.; to authorize and direct the Board of Health to enter into contract with Paul Werth Associates for $560,500.00; to waive relevant provisions for competitive bidding; and to authorize the expenditure of $710,500.00 from the Health Department Grants Fund; and to declare an emergency. ($710,500.00)
Body
WHEREAS, $710,500.00 in grant funds have been made available to the Health Department through the Franklin County Department of Jobs and Family Services to implement campaigns and initiatives for CelebrateOne; and,
WHEREAS, the Board of Health wishes to modify, extend and increase the contract with Gatehouse Media Partners to continue their work on the safe sleep campaign; and,
WHEREAS, the Board of Health wishes to contract with Paul Werth Associates to roll out the branding of CelebrateOne; and,
WHEREAS, it is in the City's best interests to waive the competitive bidding provisions of City Code Chapter 329 in order to enter into this contract; and,
WHEREAS, this ordinance is submitted as an emergency so as to allow the financial transaction to be posted in the city's accounting system as soon as possible due to the grant begin date of September 30, 2015. Up to date financial posting promotes accurate accounting and financial management; and,
WHEREAS, an emergency exists in the usual daily operation of Columbus Public Health in that it is immediately necessary to accept this grant from Franklin County Department of Jobs and Family Services, and to appropriate these funds to the Health Department for the immediate preservation of the public health, peace, property, safety, and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized and directed to accept a grant award of $710,500.00 from Franklin County Department of Job and Family Services for the period July 14, 2015, through September 30, 2015.
SECTION 2. That from the unappropriated monies in the Health Department Grants Fund, Fund No. 251, and from all monies estimated to come into said Fund from any and all sources for the period ending September 30, 2015, the sum of $710,500.00 upon receipt of an executed grant agreement and any eligible interest earned during the grant period is hereby appropriated to the Health Department, Division No. 50-01, as follows:
FCJFS CelebrateOne:
OCA: 501537 Grant No. 501537 Obj. Level 01: 03 Amount $710,500.00
SECTION 3. That the monies appropriated in the foregoing Section 2 shall be paid upon the order of the Health Commissioner, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the Board of Health is hereby authorized and directed to modify, extend and increase a contract with Gatehouse Media Partners for the continued work on the safe sleep campaign for the period of July 14, 2015 through September 30, 2015, in an amount not to exceed $150,000.00.
SECTION 5. That the Board of Health is hereby authorized and directed to contract with Paul Werth Associates for their continued work on the rollout of the branding for CelebrateOne for the period of July 14, 2015 through September 30, 2015, in an amount not to exceed $560,500.00.
SECTION 6. That to pay the cost of said contracts the expenditure of $710,500.00 is hereby authorized from the Health Department Grants Fund, Fund No. 251, Health Department, Division 50-01, Object Level One 03, Object Level Three 3336, OCA Code - 501537.
SECTION 7. That this Council finds it in the City's best interests to waive the relevant competitive bidding provisions of Chapter 329 of the Columbus City Code to permit the aforementioned purchases.
SECTION 8. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused city match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 9. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.