Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a professional services contract with Carpenter Marty Transportation Inc., in connection with the Arterial Street Rehabilitation - Polaris Parkway project.
This project, also known as DEL-CR615-0.000 (PID Number 95549), includes completion of the Project Development Process (PDP) for improvements including widening Polaris Parkway to provide a third eastbound through lane from I-71 to Olde Worthington Road and a third westbound through lane from Orion Place to Olde Worthington Road. This project also includes the installation of a shared use path along the east side of Orion Place and the south side of Polaris Parkway beginning at the existing shared use path at the intersection of Polaris Parkway and Olde Worthington Road.
The purpose of this planned modification to provide requisite funding for the completion of final design of this project.
Original amount of this contract $850,000.00 (Ord. 0623-2015; EL017011)
Modification number 1 $150,000.00
The total amount of the contract, including this modification, is $1,000,000.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Carpenter Marty Transportation Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Carpenter Marty Transportation Inc. is 46-0918246 and expires 9/3/17.
3. FISCAL IMPACT
Funds in the amount of $150,000.00 are available for this project in the Streets and Highways Bond Fund within the Department of Public Service. Amendment to the 2015 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service’s Capital Improvement Program.
Title
To amend the 2015 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to modify a professional services contract with Carpenter Marty Transportation Inc.; to authorize the expenditure of up to $150,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($150,000.00)
Body
WHEREAS, the Department of Public Service is currently engaged in the Arterial Street Rehabilitation - Polaris Parkway project; and
WHEREAS, the scope of improvements for that project includes widening Polaris Parkway to provide a third eastbound through lane from I-71 to Olde Worthington Road and a third westbound through lane from Orion Place to Olde Worthington Road; and installing a shared use path along the east side of Orion Place and the south side of Polaris Parkway beginning at the existing shared use path at the intersection of Polaris Parkway and Olde Worthington Road; and
WHEREAS, Ordinance Number 0623-2015 authorized the Director of Public Service to enter into a professional service contract with Carpenter Marty Transportation Inc. for the provision of engineering and design services relative the Arterial Street Rehabilitation - Polaris Parkway project; and
WHEREAS, the Department of Public Service anticipated the need to modify that agreement to encumber additional funds to complete final design of this project; and
WHEREAS, this legislation authorizes the Director of Public Service to execute a contract modification with Carpenter Marty Transportation Inc. for that purpose; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget and a transfer of cash within the Streets and Highways Bond Fund for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to midfy this contract so that funding can be made available for the timely completion of final design of the aforementioned capital improvement project, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvements Budget authorized by ordinance 0557-2015 be amended to provide sufficient authority in the appropriate project detail number for this project as follows:
Fund / Project / Project Name / Current C.I.B. / Change / C.I.B. as amended
704 / 530161-100000 / Roadway Improvements (Voted Carryover) / $82,722.00 / ($17,721.00) / $65,501.00
704 / 530103-100051 / Arterial Street Rehabilitation - Polaris Parkway (Voted Carryover) / $850,000.00 / $17,721.00 / $867,721.00
SECTION 2. That the City Auditor is hereby authorized to transfer cash and appropriation between projects within the Streets and Highways G.O. Bonds Fund, Fund 704, as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100000 / Roadway Improvements / 06-6660 / 590046 / $17,720.85
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100051 / Arterial Street Rehabilitation - Polaris Parkway / 06-6660 / 710351 / $17,720.85
SECTION 3. That the Director of Public Service be and is hereby authorized to modify a contract with Carpenter Marty Transportation Inc. for engineering and design services in connection with the Arterial Street Rehabilitation - Polaris Parkway project in an amount of up to $150,000.00.
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $150,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100051 / Arterial Street Rehabilitation - Polaris Parkway / 06-6682 / 710351 / $150,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.