Explanation
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Intersection Improvements - Northwest Boulevard at Fifth Avenue and King Avenue project and to provide payment for construction administration and inspection services.
The Intersection Improvements - Northwest Boulevard at Fifth Avenue and King Avenue project consists of improving the safety of two intersections on Northwest Boulevard through the shifting of the left turn lanes along Northwest Boulevard at King Avenue and at West Fifth Avenue by narrowing the existing medians.
The estimated Notice to Proceed date is June 5, 2013. The project was let by the Office of Support Services through Vendor Services and Bid Express on March 5, 2013. Three bids were received on March 26, 2013, (three majority) and tabulated as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
Danbert, Inc. $333,284.77 Plain City, OH Majority
Strawser Paving Company, Inc. $336,774.30 Columbus, OH Majority
Columbus Asphalt Paving, Inc. $363,573.65 Columbus, OH Majority
Award is to be made to Danbert, Inc. as the lowest, responsive, responsible and best bidder. The contract amount will be $333,284.77. The amount for construction administration and inspection services will be $33,328.48.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Danbert, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Danbert, Inc. is 311029004 and expires 9/10/14.
3. FISCAL IMPACT
There are multiple sources of funding for this project. The Department of Public Service has received an Ohio Department of Transportation grant in the amount of $299,956.29 that will be utilized for the construction of this project. The Department of Public Service funding, in the amount of $66,656.96, is available within the Street and Highway Improvements Fund. The Department of Public Service Funding will be transferred to the Federal/State Highway Engineering Fund, and the $366,613.25 for construction and inspection of the project will be appropriated and expended within The Federal/State Highway Engineering Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season and to allow the improved intersections to be available to the public for the highest provision of vehicular and pedestrian safety.
Title
To amend the 2013 Capital Improvements Budget; to authorize the City Auditor to appropriate and transfer funds between projects within the Street and Highway Improvement Fund; to authorize the City Auditor to transfer $66,656.96 between the Street and Highway Improvements Fund and the Federal State Highway Engineering Fund; to authorize the City Auditor to appropriate $366,613.25 within the Federal State Highway Engineering Fund; to authorize the Director of Public Service to enter into contract with Danbert, Inc., and to provide for the payment of construction administration and inspection services in connection with the Intersection Improvements - Northwest Boulevard at Fifth Avenue and King Avenue project; to authorize the expenditure of $366,613.25 within the Federal/State Highway Engineering Fund for the Division of Design and Construction; and to declare an emergency. ($366,613.25)
Body
WHEREAS, the City of Columbus, Department of Public Services engaged in the Intersection Improvements - Northwest Boulevard at Fifth Avenue and King Avenue project; and
WHEREAS, this project consists of improving the safety of two intersections on Northwest Boulevard through the shifting of the left turn lanes along Northwest Boulevard at King Avenue and at West Fifth Avenue by narrowing the existing medians; and
WHEREAS, Danbert, Inc. will be awarded the contract for the Intersection Improvements - Northwest Boulevard at Fifth Avenue and King Avenue project; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, the Department of Public Service has received an Ohio Department of Transportation grant for this project; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in order to maintain the project schedule and provide the improved intersections planned in this project to provide the highest level of vehicular and pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be amended to provide sufficient authority in the appropriate project detail number for this project as follows:
Fund / Project / Project Name / Current C.I.B. / Change / C.I.B. as amended
766 / 766999-100000 / Unallocated Balance (Street & Highway Imp Carryover) / $598,091.00 / ($66,657.00) / $531,434.00
766 / 530086-100024 / Intersection Improvements - Northwest Boulevard at Fifth Avenue and King Avenue (Street & Highway Imp Carryover) / $0.00 / $66,657.00 / $66,657.00
SECTION 2. The sum of $66,656.96 be and is hereby appropriated from the unappropriated balance of the Streets and Highways Improvement Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2013 as follows:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA Code / amount
766 / 766999-100000 / Unallocated Balance / 06-6600 / 766999 / $66,656.96
SECTION 3. That the transfer of cash and appropriation within the Street and Highway Improvement Fund be authorized as follow:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 766999-100000 / Unallocated Balance / 06-6600 / 766999 / $66,656.96
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530086-100024 / Intersection Improvements - Northwest Boulevard at Fifth Avenue and King Avenue / 10-5501 / 768624 / $66,656.96
SECTION 4. That the City Auditor is hereby authorized to transfer of cash between the Street & Highway Improvement Fund, No. 766 and the Federal State Highway Engineering Fund, No. 765 as follows:
Transfer from:
Fund / Project/Grant / Project/Grant Name / O.L. 01-03 Codes / OCA / Amount
766 / 530086-100024 / Intersection Improvements - Northwest Boulevard at Fifth Avenue and King Avenue / 10-5501 / 768624 / $66,656.96
Transfer to:
Dept-Div / Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
59-12 / 765 / 591228-100000 Northwest Boulevard PID 93027 / 80-0886 / 591228 /$66,656.96
SECTION 5. That from the unappropriated monies in the Federal-State Highway Engineering Fund, No. 765, and from any and all sources estimated to come into said fund and unappropriated for any other purpose during the period ending December 31, 2013, the sum of $366,613.25 is appropriated for the Department of Public Service, Division of Design and Construction, as follows:
Dept-Div / Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
59-12 / 765 / 591228-100000 Northwest Boulevard PID 93027 / 06-6600 / 591228 /$366,613.25
SECTION 6. That the Director of Public Service be and is hereby authorized to enter into contract with Danbert, Inc. 8077 Memorial Drive, Plain City, Ohio 43064 for the construction of the Intersection Improvements - Northwest Boulevard at Fifth Avenue and King Avenue project in the amount of $333,284.77 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $33,328.48.
SECTION 7. That for the purpose of paying the cost of the contract and inspection, the sum of $366,613.25 or so much thereof as may be needed, is hereby authorized to be expended from the Federal-State Highway Engineering Fund, No. 765, for the Division of Design and Construction, Dept.-Div. 59-12, as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount (Contract)
59-12 / 765 / 591228-100000 Northwest Boulevard PID 93027 / 06-6631 / 591228 /$333,284.77
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount (Inspection)
59-12 / 765 / 591228-100000 Northwest Boulevard PID 93027 / 06-6687 / 591228 /$33,328.48
SECTION 8. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 10. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.