Explanation
Background: This legislation authorizes the City to enter into a contract in an amount up to $4,488,375.05 for the Town Street Improvement project and to pay construction inspection costs up to $448,837.51. This improvement includes the full depth replacement of Town Street with granite pavers, narrowing the existing roadway, and widening the sidewalks with tree lawns and trees. The Division of Sewerage and Drainage will also be funding a portion of this project to perform necessary sewer work in the area of the project. The estimated Notice to Proceed date is 4/4/2008. This contract work is to be completed by October 31, 2008. The project was let by the Transportation Division and was advertised in the City Bulletin, Dodge Reports, and by the Builders Exchange. 11 bidders/suppliers were solicited (9 majority, 2 minority) and 2 bids were received (2 majority, 0 minority) and tabulated on February 5, 2008 as follows:
Complete General Construction Company |
$4,488,375.05 |
Trucco Construction Company, Inc. |
$5,341,769.85 |
Award is to be made to Complete General Construction Company c.c. #31-4366382 (expiring 1/30/2010), as the lowest, best, most responsive and most responsible bidder.
Emergency action is requested to allow immediate expenditure of the necessary funds so that construction may begin on April 7, 2008.
Fiscal Impact: Funding for this project is budgeted within the Capital Improvement Budget and is available within the Voted 1995, 1999, 2004 Streets and Highways Fund for the Transportation Division and the Sanitary Sewer Revenue Bonds Fund for the Division of Sewerage and Drainage for this work. The Transportation portion of this project is eligible for grant funds in the Form of Federal Earmark Funding. The Transportation Division's portion of Funding will be $311,435.51, the Federal Earmark funding will be $4,245,742.06 and the Division of Sewerage and Drainage will contribute $380,034.99 for their portion of the project. The Transportation Division and Division of Sewerage and Drainage funding will be transferred to the Federal State Highway Engineering Fund then the total project cost will be appropriated and expended within that fund.
Title
To amend the 2007 C.I.B; to authorize the transfer of funds within and from the Voted 1995, 1999, 2004 Streets and Highways Fund for the Transportation Division and the Sanitary Sewer Revenue Bonds Fund for the Division of Sewerage and Drainage to the Federal State Highway Engineering Fund; to appropriate and to authorize the expenditure of $4,937,212.56 from the Federal State Highway Engineering Fund for the Transportation Division; to authorize the Public Service Director to enter into a contract with the Complete General Construction Company for construction of the Town Street Improvement project for the Transportation Division; and to declare an emergency. ($4,937,212.56)
Body
WHEREAS, bids were received on February 5, 2008, and tabulated on February 5, 2008, for the Town Street Improvement project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, it is necessary to authorize the appropriation and transfer of funds for the project to proceed; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that the contract should be awarded immediately so that construction may begin on April 7, 2008; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2007 Capital Improvements Budget established within ordinance 0733-2007 be and hereby is amended as follows:
Fund /Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
704 / 530103 / Arterial Street Rehabilitation / $1,707,000.00 / ($311,436.00) / $1,395,564.00
704 / 530208 / Federal-State Match / $3,836,602.00 / $311,436.00 / $4,148,038.00
665 / 650732 / Town Street Sanitary / $1,785,239.00 / $380,035.00 / $2,165,274.00
SECTION 2. That the Transfer of monies within the Voted 1995, 1999, 2004 Streets and Highways Fund be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA / Amount
704 / 530103 / Arterial Street Rehabilitation / 06/6600 / 644385 / $311,435.51
Transfer to:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA / Amount
704 / 530208 / Federal/State Match / 06/6600 / 644385 / $311,435.51
SECTION 3. That the Transfer of monies within the Voted 1995, 1999, 2004 Streets and Highways Fund be authorized as follows:
Transportation Division, Dept-Div 59-09:
Voted 1995, 1999, 2004 Streets and Highways Fund
Transfer from:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA / Amount
704 / 530208 / Federal/State Match / 06/6600 / 644385 / $311,435.51
Transfer to:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA / Amount
704 / 530208 / Federal/State Match / 10/5501 / 644385 / $311,435.51
Division of Sewerage and Drainage, Dept.-Div 60-05
665 / Sanitary Sewer Revenue Bonds Fund
Transfer from:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA / Amount
665 / 650732 / Town Street Sanitary / 06/6600 / 665732 / $380,034.99
Transfer to:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA / Amount
665 / 650732 / Town Street Sanitary / 10/5501 / 665732 / $380,034.99
SECTION 4. That the Transfer of monies between the following funds be appropriated and authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA / Amount
704 / 530208 / Federal/State Match / 10/5501 / 644385 / $311,435.51
665 / 650732 / Town Street Sanitary / 10/5501 / 665732 / $380,034.99
Total Transfer from: $691,470.50
Transfer to:
Fund / Grant / Grant Name / O.L. 01/03 Codes / OCA / Amount
765 / To be determined by City Auditor / Town Street / 80/0886 / To be determined by the City Auditor / $691,470.50
SECTION 5. That the sum of $4,937,212.56 be and hereby is appropriated from the unappropriated balance of Fund 765, the Federal-State Highway Engineering Fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2008, as follows:
59-09 Transportation Division
Fund / Fund Name / Dept-Div / Grant / Grant Name / OCA Code
765 / Federal-State Highway Engineering Fund / 59-09 / To be determined by the City Auditor / Town Street / To be determined by the City Auditor
O.L. 01-03 Codes / Amount
06-6631 / $4,142,888.70
06-6687 / $448,837.51 (Inspection)
60-05 Division of Sewerage and Drainage
Fund / Fund Name / Dept-Div / Grant / Grant Name / OCA Code
765 / Federal-State Highway Engineering Fund / 60-05 / To be determined by the City Auditor / Town Street / 765605
O.L. 01-03 Codes / Amount
06/6630 / $345,486.35
SECTION 6. That the funds appropriated in Section 5 shall be paid upon the order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 7. That for the purpose of paying the cost of the contract and inspection the sum of $4,937,212.56 or so much thereof as may be needed, is hereby authorized to be expended as follows:
59-09 Transportation Division
Fund / Fund Name / Dept-Div / Grant / Grant Name / OCA Code
765 / Federal-State Highway Engineering Fund / 59-09 / To be determined by the City Auditor / Town Street / To be determined by the City Auditor
O.L. 01-03 Codes / Amount
06-6631 / $4,142,888.70
06-6687 / $448,837.51 (Inspection)
60-05 Division of Sewerage and Drainage
Fund / Fund Name / Dept-Div / Grant / Grant Name / OCA Code
765 / Federal-State Highway Engineering Fund / 60-05 / To be determined by the City Auditor / Town Street / 765605
O.L. 01-03 Codes / Amount
06/6630 / $345,486.35
SECTION 8. That the Public Service Director be and is hereby authorized to enter into a contract with Complete General Construction Company for the construction of the Town Street Improvement project in the amount of $4,488,375.05, for the Transportation Division in accordance with the specifications and plans on file in the office of the Public Service Director, which are hereby approved; to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $448,837.51.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.