Explanation
Need: The Division of Police needs to replace three (3) worn-out police wreckers that are too costly to repair. These wreckers are needed to tow abandoned vehicles, transfer vehicles within the Police Impound Lot, and to tow vehicles as ordered towed by Police Personnel. This legislation will also authorize the City Auditor to transfer funds within Voted Safety Bond Fund, 701 and amend the 2007 Capital Improvements Budget.
Bid Information: Formal Bid # SA002378 was opened on April 26, 2007. Three responses were received:
Byers Chevrolet $69,489.00, White Allen Chevrolet Subaru $81,495.00 and McCluskey Chevrolet, Inc. $82,512.00.
The Division of Police recommends the award to Byers Chevrolet, in the total amount of $208,467.00.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Contract Compliance No. 31-4139860 expires 7/10/08.
Emergency Designation: Emergency legislation is requested in order to replace wreckers that are no longer in service due to the high cost to repair.
FISCAL IMPACT:
The Department of Public Safety has determined that the expenditure for this purchase will come from existing voted 2004 Safety Bond Funds. Currently, the Police Facility Renovation-Lease Project has unencumbered cash balance of $1,273,325. This proposed transfer of $208,467 will pay for the purchase of the three wreckers. The 2007 Capital Improvement Budget includes $1.5 million for Police Apparatus. This authority will allow for the reimbursement of $208,467 for this project when the city conducts 2007 bond sale later in the year. If monies are needed before this bond sale occurs the administration will request the City Auditor's office to certify against the Special Income Tax Fund . This will allow renovation projects to proceed without any delays in schedule.
Title
To authorize and direct the Director of Finance and Management to enter into a contract with Byers Chevrolet for the purchase of three roll-back wreckers for the Division of Police; to authorize the transfer of $208,467.00 within the Voted Safety Bond Fund; to amend the 2007 Capital Improvements Budget; to authorize the expenditure of $208,467.00 from the Voted Safety Bond Fund; and to declare an emergency. ($208,467.00)
Body
WHEREAS, the Department of Public Safety, Division of Police needs to replace worn out wreckers; and
WHEREAS, a formal bid opening was held on April 26, 2007 for the purchase of three roll-back wreckers for the Division of Police; and
WHEREAS, three responses were received and Byers Chevrolet was the lowest, most responsive, responsible and best bidder; and
WHEREAS, it is necessary to authorize the transfer of monies within the Voted Safety Bond Fund to provide sufficient funding for the purchase of three roll-back wreckers; and
WHEREAS, it is necessary to authorize an amendment to the 2007 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is necessary to enter into contract for the purchase of three roll-back wreckers, to transfer funds within the Voted Safety Bond Fund, and to amend the 2007 Capital Improvements Fund for the immediate preservation of the public health, peace, property, and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into contract with Byers Chevrolet for the purchase of three roll-back wreckers for the Division of Police, Department of Public Safety, based on the above vendor's bid being the lowest and best bid received.
SECTION 2. That the expenditure of $208,467.00 or so much as may be needed, be and the same is hereby authorized as follows:
|Div 30-03| Fund 701 | Obj Level (1) 06 | Obj Level (3) 6652 | OCA 644476 | Project 330034 |
SECTION 3. That the City Auditor is hereby authorized to transfer $208,467.00 within the Voted Safety Bond Fund, Fund 701, Division of Police, 30-03, as follows:
From: Project No. 330023 | Police Facility Renovation Lease, OCA 644476 |
To: Project No. 330034 | Police Apparatus Replacement, OCA 644476 |
SECTION 4. That the 2007 Capital Improvements Budget Ordinance No. 0733-2007 is hereby amended as follows:
PROJECT NAME PROJECT NO CURRENT CIB REVISED
Police Apparatus(New Funds) 330034 $1,520,000 $1,311,533
Police Apparatus(Carryover) 330034 $ 0 $208,467
Facility Ren.-Lease(New Funds) 330023 $ 0 $208,467
Facility Ren-Lease(Carryover) 330023 $1,273,326 $1,064,859
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.