Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into contract on behalf of the Office of Construction Management with Settle Muter Electric for the renovation of electrical service for City Hall, 90 West Broad Street.
Ordinance No. 1176-2008, passed July 17, 2008, authorized Phase I, the renovation of underground utilities for the 120 West Gay Street area. Phase I is necessary in order to install new underground duct banks in the public right-of-way and City-owned property encompassing the streets and sidewalks of Marconi Boulevard, Spring Street, Front Street, and West Gay Street. In addition, the ordinance authorized the replacement of primary electrical and communications duct banks, a pull box system for a rework of utility services for the Department of Technology, manholes and vaults, and the installation of coax and fiber cable for the Transportation Division.
This ordinance authorizes Phase II of the overall project, the renovation of electrical service for City Hall. Work will include new secondary metered service including new entrance and distribution equipment to back feed existing panel boards and mechanical equipment loads and the removal of three unit substations. The current configuration of the main electrical feed down Ludlow Alley and into City Hall does not meet code, is unsafe, and needs to be remedied immediately.
This ordinance also authorizes the transfer of $1,072,000.00 between projects within the Construction Management Capital Improvement Fund and amends the 2008 Capital Improvement Budget, Ordinance No. 0690-2008.
Formal bids were solicited and four companies (0 MBE, 0 FBE) submitted bids on August 28, 2008 as follows:
Settle Muter Electric $1,072,000.00
Gaylor Group $1,075.000.00
Capital City Electric $1,115,271.00
Jess Howard $1,208,441.00
EMERGENCY ACTION is requested so that necessary renovations of electrical service for 90 West Broad Street can occur, thereby ensuring important safety upgrades are not delayed.
Settle Muter Electric Contract Compliance 311432070, expiration date 11/16/2008.
FISCAL IMPACT: The amount of this contract is $1,072,000.00. The Department of Finance and Management will provide funding for this project from the Construction Management Capital Improvement Fund.
Title
To authorize the Finance and Management Director to enter into contract on behalf of the Office of Construction Management with Settle Muter Electric for the renovation of electrical service for City Hall, 90 West Broad Street; to amend the 2008 Capital Improvements Budget; to authorize the City Auditor to transfer $1,072,000.00 between projects within the Construction Management Capital Improvement Fund; to authorize the expenditure of $1,072,000.00 from the Capital Improvement Fund; and to declare an emergency. ($1,072,000.00)
Body
WHEREAS, it is necessary to accomplish the renovation of electrical service (Phase II) for City Hall, 90 West Broad Street; and
WHEREAS, said renovation is necessary to ensure important electrical upgrades are not delayed; and
WHEREAS, it is necessary to amend the 2008 Capital Improvements Budget and transfer cash between projects within the Construction Management Capital Improvement Fund; and
WHEREAS, Settle Muter Electric is the most responsive, responsible, and best bidder to complete the renovation of electrical service for City Hall, 90 West Broad Street; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with Settle Muter Electric for the renovation of electrical service for City Hall, 90 West Broad Street to ensure the safety upgrades to this important operation are not delayed, thereby continuing necessary safety services to the City and preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into contract on behalf of the Office of Construction Management with Settle Muter Electric for the renovation of electrical service for City Hall, 90 West Broad Street.
SECTION 2. That the 2008 Capital Improvement Fund is hereby amended as follows:
Project/Project# Fund Amount Revised
Old Police Headquarters 570056-100000 (Carryover) $1,521,300 $2,593,300
Old Police Headquarters 570056-100002 (New) $23,446,501 $22,374,501
City Hall Renovation 570031-100000 (Carryover) $1,433,191 $655,077
City Hall Renovation 570031-100001 (New) $2,000,000 $2,778,114
Facility Renovations 570030-100000 (Carryover) $1,225,575 $931,688
Facility Renovations 570030 (New) $3,420,500 $3,714,687
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funds within the Construction Management Capital Improvement Fund as follows:
FROM:
Dept/Div: 45-50|Fund: 733|Project Number 570031|Project Name - City Hall Renovations|OCA Code 733000|Amount $778,113.82
Dept/Div: 45-50|Fund: 733|Project Number 570030|Project Name - Facility Renovation|OCA Code 733000|Amount $293,886.18
TO:
Dept/Div: 45-50|Fund: 733|Project Number 570056|Project Name - Old Police Headquarters|OCA Code 733056|Amount $1,072,000.00
SECTION 4. That the expenditure of $1,072,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division 45-50
Fund: 733
Project: 570056
OCA Code: 733056
Object Level 1: 06
Object Level 3: 6620
Amount: $1,072,000.00
SECTION 5: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.