Explanation
The Department of Public Utilities operates twenty-four (24) facilities, ranging from electrical substations, pump stations, water and wastewater treatment plants, all with the potential to experience disruptions with equipment. The existing Environmental Management System has identified the need for Spill Prevention Control and Countermeasure Plans in order to reduce any adverse impact to the environment from spills of materials used in its daily operations. DPU requires the assistance of a qualified and experienced engineering consultant to assist in managing its Spill Prevention Control and Countermeasure (SPCC) Program. These SPCCs require review, modification and certification by a professional engineer at least every five years and must be amended within six months of any significant change in facility design, construction, operation or maintenance.
The Department of Public Utilities advertised Request for Proposals (RFPs) for the subject services in the City Bulletin in accordance with the provisions of Columbus City Code, Section 329.14 (SA005104). Five hundred and sixty-eight (568) vendors were solicited, including eighteen (18) MBR, thirty (30) M1A, one (1) HL1, twenty-one (21) F1 and eleven (11) AS1 businesses on August 30, 2013. Five (5) proposals (MAJ) were received on September 26, 2013. The proposals were reviewed based on quality and feasibility. Brown & Caldwell, LLC was determined to be best qualified to provide the engineering services necessary for the SPCC Program.
The original contract language allowed for a three (3) year agreement on a year to year basis. The cost per year not to exceed $50,000.00 for a total cost of $150,000.00. This legislation establishes the first year of the contract. In future years, the contract is subject to review and approval by the City Council, the Mayor, and the City Auditor's certification of funds.
SUPPLIER: Brown & Caldwell (94-1446346), expires 3/18/2016 (MAJ)
The company is not debarred according to the Excluded Party Listing System of the Federal Government.
FISCAL IMPACT: $50,000.00 is needed and is budgeted in the 2014 Public Utilities Budget.
Prior Years Expenditures for this project
2012: $0
2013: $0
Title
To authorize the Director of Public Utilities to enter into a contract with Brown & Caldwell, LLC for professional engineering services related to Spill Prevention Control and Countermeasures for the Department of Public Utilities, and to authorize the expenditure of $3,050.00 from the Electricity Operating Fund, $19,400.00 from the Water Operating Fund, $21,750.00 from the Sewerage System Operating Fund and $5,800.00 from the Storm Water Operating Fund. ($50,000.00)
Body
WHEREAS, the Department of Public Utilities has a need to sustain its environmental management system to ensure that its environmental compliance requirements are met and its environmental footprint is reduced, and
WHEREAS, the contract provides the Department of Public Utilities professional engineering management of Spill Prevention Control and Countermeasures including updating DPU's SPCC plans and documents to comply with regulatory requirements, to develop, prepare and implement new SPCC plans as needed, a periodic review of facility sites as well as conducting education and training of employees in SPCC handling, and
WHEREAS, based on the evaluation of the proposals, the Department of Public Utilities accepted the proposal as submitted by Brown and Caldwell, LLC; and
WHEREAS, services under this agreement are to be provided over a period of three years with funds being reviewed and approved each year of the three year contract by City Council and the Mayor, and Auditor's certification of funds; and,
WHEREAS, the City may, at any time during the performance of the services under this Agreement, propose a modification of the Contract by a properly authorized written instrument. With the approval of City Council and execution of such modification by both parties hereto, it shall be fully incorporated into this Contract and shall govern all subsequent performance under the Contract; and NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into contract with Brown and Caldwell, LLC, for Spill Prevention Control and Countermeasure support in accordance with the terms and conditions on file in the office of the Director of Public Utilities.
SECTION 2. That the expenditure of $50,000.00 or so much thereof as may be needed, be and the same hereby is authorized as follows:
Fund: 550
OCA: 600023
Object Level: 3336
Amount: $3,050.00
Fund: 600
OCA: 600049
Object Level: 3336
Amount: $19,400.00
Fund: 650
OCA: 600056
Object Level: 3336
Amount: $21,750.00
Fund: 675
OCA: 600065
Object Level: 3336
Amount: $5,800.00
TOTAL REQUEST: $50,000.00
SECTION 3. That the said firm shall conduct the work to the satisfaction of the Director of Public Utilities.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.