Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a contract with Graf & Sons, Inc. in the amount of $43,212.40 for the Public Utilities Complex Garage Door Replacements Project, Division of Power and Water Contract Number 1115.
2. CONTRACT AWARD: The Director of Public Utilities publicly opened four bids on January 30, 2008. Bids were received from: McKee Door Sales of Columbus, Inc. -$35,534.40; Nofziger Door Sales, Inc. - $42,473.20; Graf & Sons, Inc. - $43,212.40; and Door Company of Ohio, Inc. - $71,039.69.
The bids from the two lowest companies, McKee Door Sales of Columbus and Nofziger Door Sales, were deemed non-responsive for not submitting the entire bid document. Therefore, the lowest, responsive, and best bid was from Graf & Sons, Inc. in the amount of $43,212.40. Their Contract Compliance Number is 31-4373155 (expires 3/7/09, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Legislation Information Form.
3. FISCAL IMPACT: There is adequate funding within the Water Works Enlargement Voted Bonds Fund.
Title
To authorize the Director of Public Utilities to execute a contract with Graf & Sons, Inc. for the Public Utilities Complex Garage Door Replacements Project; for the Division of Power and Water (Water); and to authorize the expenditure of $43,212.40 within the Water Works Enlargement Voted Bonds Fund. ($43,212.40)
Body
WHEREAS, four bids for the Public Utilities Complex Garage Door Replacements Project were received and publicly opened in the offices of the Director of Public Utilities on January 30, 2008; and
WHEREAS, the two lowest bidders submitted incomplete bid books and were deemed non-responsive; and
WHEREAS, the lowest, responsive, and best bid was from Graf & Sons, Inc. in the amount of $43,212.40; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a contract with Graf & Sons, Inc. for the Public Utilities Complex Garage Door Replacements Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a contract for the Public Utilities Complex Garage Door Replacements Project with the lowest and best bidder, Graf & Sons, Inc.; 2020 Builders Place, Columbus, Ohio 43204; in the amount of $43,212.40; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That said company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 3. That for the purpose of paying the cost of the contract, the following expenditure, or as much thereof as may be needed is hereby authorized as follows: Division of Power and Water (Water), Dept./Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Project 690026, OCA Code 642900, Object Level One 06, Object Level Three 6621, Amount $43,212.40.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.