Explanation
Background:
The Division of Infrastructure Management is responsible for snow and ice removal and for maintaining the city's roadway system. Ordinance 550-2014 waived competitive bidding for the purchase of sixteen (16) F550 CNG dump trucks from Byers Ford and HYO Inc. (Pengwyn). These trucks did not include wetting systems to be installed on the trucks. For these trucks to maintain the city's roadway systems as effectively and efficiently as possible, wetting systems need to be installed on the trucks. This ordinance will authorize the Director of Finance & Management to modify contract FL005845 with HYO Inc. (Pengwyn) to include the up-fitting and install of wetting systems on the CNG powered F550 trucks.
The total cost with install for these wetting systems is $49,600.00 for the sixteen (16) trucks.
To ensure both single and tandem axle dump trucks are available for snow removal, spare snow plows are needed. The City of Columbus Purchasing Office currently has solicitation SA005549 out for bid to award for 10 foot and 11 foot snow plows for single and tandem axle dump trucks. This bid opens September 4th, 2014 and is estimated to cost $60,000.00. To award this bid as soon as possible to ensure plows are available for the upcoming snow season, this ordinance will establish an Auditor's Certificate and authorize the expenditure for these snow plows.
The total cost for both of these expenditures is estimated at $109,600.00
Emergency Designation:
It is necessary to authorize this expenditure as an emergency to have the funding and approval complete when the bidding has been finalized. Emergency legislation is required to proceed with the funding immediately while the bidding is in process.
Fiscal Impact:
Funding is available with in the 2014 Capital Improvement Budget, the Streets and Highways Bonds Fund, no. 704.
Title
To authorize the Director of Finance and Management to modify contract FL005845 to add wetting systems to the CNG F550 dump trucks; to authorize the Director of Finance and Management to enter into contract for the purchase of spare snow plows from solicitation SA005549 for the Department of Public Service, Division of Infrastructure Management; to authorize the expenditure of $109,600.00 from the Streets and Highways Bonds Fund, no. 704; and to declare an emergency. ($109,600.00)
Body
WHEREAS, the Division of Infrastructure Management is responsible for conducting maintenance and snow and ice removal along the city's roadway system, and
WHEREAS, it is necessary to modify contract FL005845 to include wetting systems for the sixteen (16) CNG F550 dump trucks, and
WHEREAS, the city's Purchasing Department currently is soliciting bids for spare snow plows for single and tandem axle dump trucks, necessary for the upcoming snow season, and
WHEREAS, funding is available for these expenditures from unallocated balances within the Streets and Highways Bonds Fund 704; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Infrastructure Management in that it is immediately necessary to enter into contracts for equipment in order to take delivery as soon as possible thereby preserving the public health, peace, property, safety, and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and hereby is authorized to modify contract FL005845 with HYO Inc. (Pengwyn), 2550 W. Fifth Ave. Columbus, OH 43204, to add the installation and up-fit of wetting systems to the CNG F550 dump trucks; for a total cost of $49,600.00.
SECTION 2. That the Director of Finance and Management be and hereby is authorized to enter into contract with the awarded vendor from solicitation SA005549; for an estimated cost of $60,000.00.
SECTION 3. That the expenditure of $109,600.00, or so much thereof as may be necessary, be and is hereby authorized from the Streets and Highways Bonds Fund, no. 704, Dept. 59-11, Project No. 530020-100000 (Voted), Street Equipment, Object Level 6 #6651, OCA Code 591246.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive and most responsible vendor(s), as required by Columbus City Code Chapter 329, to the Director of Finance and Management or designee.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.