Explanation
Background: This legislation authorizes the Director of Technology to enter into contract with Gudenkauf Corporation, for the installation of fiber optic cable. This installation will allow connectivity between the Sewer Maintenance Operations Center (SMOC) and the Refuse Collection Division; allow the department to access and support servers within the Refuse Collection Division; increase speed and carrying capacity of data, along with signal strength associated with transmission of data; and allow high speed fiber connectivity for various city agencies associated with voice, video and data communications.
The Department of Technology (DoT) exercised due diligence by completing the competitive process in compliance with Columbus City Code Section 329. A formal bid was prepared and posted on the City's solicitation web site, city bulletin and was mailed to potential offerors. A total of twenty (20) proposals were mailed. Five (5) contractors attended the pre-bid meeting and walk-through.
On February 1, 2006 the Department of Technology publicly opened three (3) bids received from:
1. Gudenkauf Corporation ($192,291.75)
2. Fishel Company ($262,044.83)
3. Jess Howard Electric Company ($319,725.00)
After reviewing the bids, it was recommended that the award be made to Gudenkauf Corporation, in the amount of $192,291.75, as they were the lowest responsive, responsible and best bidder. Also, on this project, Gudenkauf is partnering with an MBE company, Gold Tech, L.L.C.
Funds for this contract, totaling $192,291.75 have been identified in the Information Services Fund, Capital Improvements Fund.
This ordinance also authorizes the transfer of cash from another project within the aforementioned fund and the amendment to the 2005 Capital Improvements Budget to accommodate the afore-described expenditure authorized by this ordinance. Emergency legislation is required to facilitate prompt contract execution and related payment for services.
Fiscal Impact: Funds for this project have been identified within the 2005 Information Services Capital Improvements Budget. In order to make this purchase, a transfer of cash between projects is necessary. The expenditure for this project will be contingent upon the transfer of funds from one project to another.
Contract Compliance: 310908234 Expiration Date: 08/24/2008
Title
To authorize the Director of Technology to enter into contract with Gudenkauf Corporation for the installation of fiber optic cable; to authorize the transfer of cash between projects in the Information Services Capital Improvement Fund; to amend the 2005 capital improvements budget; and to authorize the expenditure of $192,291.75; and to declare an emergency ($192,291.75)
Body
WHEREAS, this legislation authorizes the Director of Technology to enter into contract with Gudenkauf Corporation, for installation of fiber optic cable connectivity; and
WHEREAS, this installation will allow connectivity between the Sewer Maintenance Operations Center (SMOC) and the Refuse Collection Division; allow the department to access and support servers within the Refuse Collection Division; increase speed and carrying capacity of data, along with signal strength associated with transmission of data; and
WHEREAS, the Department of Technology exercised due diligence by undergoing a formal bid process in compliance with Columbus City Code Section 329; and
WHEREAS, it is necessary to transfer cash between projects in the Information Services Fund, Capital Improvement Fund; and
WHEREAS, it is necessary to amend the 2005 Capital Improvements Budget to for the aforementioned purpose; and
WHEREAS, there is sufficient capital authority in the HVAC Project, Project No. 470036 to accommodate this purchase; and
WHEREAS, an emergency exists in the usual and daily operation of the Department of Technology in this it is necessary to enter into contract with Gudenkauf Corporation, for the installation of fiber optic cable connectivity, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE CITY COUNCIL OF COLUMBUS:
Section 1. That the Director of the Department of Technology now and is hereby authorized to enter into a contract with Gudenkauf Corporation, in the amount of $192,291.75 for the installation of fiber optic connectivity.
Section 2. That the City Auditor is hereby authorized and directed to transfer monies within the Information Services Capital Improvement Fund, Subfund No. 514-002, Department of Technology, Information Services Division, Division No. 47-02, as follows:
From:
Project Number: 470036| Project Name: HVAC| Amount Transfer Out: $192,291.75| New Balance in Project: $37,515.25
To:
Project Number: 470041| Project Name: Fiber Optic Install| Amount Transfer In: $192,291.75|Current Balance in Project: $0| New Balance in Project: $192,291.75
Section 3. That the 2005 Capital Improvements Budget for the Department of Technology, Information Services Capital Fund, Fund Number 514, Subfund Number 002 is hereby amended as follows in order to establish sufficient funding authority:
Current 2005 CIB:
Project Number: 470036|Project Name: HVAC|Amount: $229,807
Revised CIB:
Project Number: 470041|Project Name: Fiber Optic Install|Amount: $192,291.35
Project Number: 470036|Project Name: HVAC|Amount: $37,515.25
Section 4. That paying for the cost of this project, the expenditure, in an amount not to exceed $192,291.75 or as much thereof as may be needed is hereby authorized from the Information Services Capital Improvement Fund, Fund 514, Subfund 002, Department/Division 47-02, is hereby authorized as follows:
Dept/Div. 47-02|Fund: 514 |Subfund: 002 |Project Number: 470041 |Project name: Fiber Optic Install| OCA Code: 470041|Obj. Level 1: 06|Obj. Level 3: 6655 | Amount: $192,291.75
Section 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is herby declared to be emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.