Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to enter into contract with Johnson Controls for the Sludge Control Building Control and Electrical Room HVAC Replacement. The control and electrical rooms located in the Sludge Control Building at the Jackson Pike Wastewater Treatment Plant are in need of new HVAC systems. This project includes the removal, disposal and replacement of the HVAC system. The amount requested on this legislation includes contingency money.
The Director of Public Utilities opened formal bids on June 15, 2005. Two bids were received. A tabulation of the bids received is as follows:
Johnson Controls $188,494.00
Cornerstone Services $350,000.00
The proposal submitted by Johnson Controls was deemed non-responsive for failure to submit the document in its entirety. The proposal submitted by Cornerstone Services was deemed non-responsive for failure to submit the addendum, sub-contractors and previous projects as required in the specification language. The Division of Sewerage and Drainage requests that the bid be cancelled, and the proposal from Johnson Controls be considered on an informal basis and a contract be established as they are the lowest responsible and best, bid received.
SUPPLIER: Johnson Controls (39-0380010)
FISCAL IMPACT: $226,494.00 is budgeted and needed for this project.
Emergency legislation is being requested so that work can begin as the earliest time available.
Title
To authorize the Director of Public Utilities to enter into a contract for the Sludge Control Building Control and Electrical Room HVAC Replacement with Johnson Controls, to authorize the expenditure of $226,494.00 form the Sewerage System Operating Fund, to waive formal competitive bidding requirements, and to declare an emergency. ($226,494.00)
Body
WHEREAS, the Director of Public Utilities opened formal bids for the Sludge Control Building Control and Electrical Rooms HVAC Replacement on June 15, 2005, and
WHEREAS, two (2) bids were received and each bid was deemed non-responsive and the Division of Sewerage and Drainage wishes to reject the bids and is reconsidering on an informal basis; and
WHEREAS, the Division of Sewerage and Drainage recommends an award to the lowest, responsible and best bid submitted by Johnson Controls; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage in that it is immediately necessary to enter into contract so that work can begin at the earliest time available with Johnson Controls for the immediate preservation of the public health, peace, property and safety; now, therefore
,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into a contract for Sludge Control Building Control and Electrical Rooms HVAC Replacement with Johnson Controls.
SECTION 2. That the expenditure of $226,494.00or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650, OCA 604819, Object Level 1: 06, Object Level 03: 6624
.
SECTION 3. That in accordance with Section 329.27 of the Columbus City Code, this Council finds the best interest of the City is served by waiving, and does hereby waive Sections 329.06 (Formal Competitive Bidding) of the Columbus City Code
SECTION 4. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.