Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with Floyd Browne Group, in the amount of $190,100.00, for professional engineering services for the Hines Road Storage Tank Project.
This project consists of designing a 2 MG hydropillar water tank, including a mixing system and miscellaneous upgrades to the existing Hines Road Tank. The tank will be located on an existing tank site owned by the City of Columbus. The 1.65 acre tank site is on Hines Road in Violet Township, Fairfield County, Ohio. The site design shall meet all City of Columbus stormwater requirements, which will include an approved CC Drawing.
2. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. proposal quality, 2. project schedule, 3. environmentally preferable offeror, and 4. local workforce.
Requests for Proposals (RFP's) were received on September 15, 2008 from Floyd Browne Group, Chester Engineers, and Ribway Engineering Group, Inc.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. Based on the evaluation of the proposals submitted, the Director of Public Utilities requests award of the project to Floyd Browne Group.
The Contract Compliance Number for Floyd Browne Group is 34-1579860 (expires 01/07/2010, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Legislation Information Form.
3. FISCAL IMPACT: This legislation includes a transfer of funds from the Water System Reserve Fund to the Water Works Enlargement Voted Bonds Fund as a temporary measure until such time as the proceeds from a bond sale can be made available. Monies for this engineering agreement from the Water System Reserve Fund will be provided from an upcoming Bond Sale via the transfer detailed in this ordinance.
Title
To authorize the Director of Public Utilities to enter into an agreement with Floyd Browne Group for professional engineering services for the Hines Road Storage Tank Project; to authorize the appropriation and transfer of $190,100.00 from the Water System Reserve Fund to the Water Works Enlargement Voted Bonds Fund; and to authorize the expenditure of $190,100.00 from the Water Works Enlargement Voted Bonds Fund for the Division of Power and Water. ($190,100.00)
Body
WHEREAS, three technical proposals for professional engineering services for the Hines Road Storage Tank Project were received on September 15, 2008; and
WHEREAS, based on the evaluation of the proposals submitted, the Director of Public Utilities requests award of the project to Floyd Browne Group; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds from the Water System Reserve Fund to the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, the City anticipates incurring certain Original Expenditures (as defined in Section 1.150-2(c) of the Treasury Regulations (the "Treasury Regulations") promulgated pursuant to the Internal Revenue Code of 1986, as amended) with respect to the construction of the Project described in this Ordinance (collectively, the "Project"); and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into an agreement for professional engineering services for the Hines Road Storage Tank Project, to authorize the appropriation and transfer of funds from the Water System Reserve Fund to the Water Works Enlargement Voted Bonds Fund, for the preservation of the public health, peace, property and safety;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into an agreement for professional engineering services for the Hines Road Storage Tank Project with Floyd Browne Group, 15 East Gay Street, Columbus, Ohio 43215; in the amount of $190,100.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That from the unappropriated monies in the Water System Reserve Fund, and from all monies estimated to come into said fund from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 31, 2009, the sum of $190,100.00, is hereby appropriated to the Division of Power and Water, Division 60-09, Object level One 10, Object level Three 5502, OCA 695056.
SECTION 3. That the City Auditor is hereby authorized and directed to transfer $190,100.00 from the Water System Reserve Fund to the Water Works Enlargement Voted Bonds Fund, Fund No. 606, into the appropriate project account as specified within Section 6 herein, at such time as deemed necessary by him, and to expend said funds, or so much thereof as may be necessary.
SECTION 4. That the appropriation of $190,100.00 and the expenditure of $190,100.00 is hereby authorized for the Hines Road Storage Tank Project as follows: Division of Power and Water, Fund No. 606, Division 60-09, Water Works Enlargement Voted Bonds Fund, Project No. 690425, Object Level Three 6686, OCA Code 642900.
SECTION 5. That upon obtaining other funds for the purpose of funding water system capital improvement work, the City Auditor is hereby authorized to repay the Water System Reserve Fund the aforementioned amount transferred, and said funds are hereby deemed appropriated for such purpose.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City intends that this Ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations, and that the City reasonably expects to reimburse itself for certain Original Expenditures incurred with respect to the Project from the proceeds of obligations to be issued by the City in a principal amount currently estimated to be $190,100.00 (the "Obligations").
The City intends to make a reimbursement allocation on its books for the Original Expenditures not later than eighteen months following the later to occur of the date of the Original Expenditure to be reimbursed or the date the Project for which such Original Expenditures were made is "placed in service" within the meaning of Treasury Regulations Section 1.150-2(c). Upon the issuance of the Obligations, the proceeds of such Obligations shall be used to reimburse the Water System Reserve Fund 603, which is the fund from which the advance for costs of the Project will be made.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.