Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of Columbus Water and Power to modify by increasing funding for an existing services agreement with LOTO Lighthouse, LLC. The City of Columbus, Division of Water is seeking approval to implement full-service assistance to perform machine and equipment specific Hazardous Energy Control Audit (HECA) and energy control procedure development services. Columbus Water and Power manages many facilities under the Division of Water, including water treatment plants and Watershed facilities. Equipment and structures at these facilities require hazardous energy control procedures to help ensure that maintenance activities are conducted in a safe manner. Columbus Water and Power desires to audit the hazardous energy control procedures at these facilities and update or create procedures as needed.
Columbus Water and Power solicited Competitive Bids for these services in accordance with the provisions of Chapter 329 (RFQ029538). One (1) bid was received on 3/7/2025. The Division of Water recommended the contract be awarded to the most responsive and responsible bidder, LOTO Lighthouse, LLC.
The contract is for one (1) year from the date of execution. At the City’s discretion, the contract may be modified for one additional one-year period, per Ord. 2476-2025, adopted October 27, 2025. Additional years are based upon mutual agreement, budgeted funds, and approval by City Council.
This ordinance authorizes the first modification of the contract and is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract renewal and modifications.
VENDOR: LOTO Lighthouse, LLC.; Vendor #053405; CC Expiration: 8/21/2027
1. Amount of additional funds: Total amount of additional funds needed for this contract modification is $200,000.00. Total contract amount including this modification is $400,000.00.
2. Reason additional funds were not foreseen: The need for additional funds was known at the time of the initial contract. This legislation adds a modification for additional funding for one additional year of an initial two-year contract.
3. Reason other procurement processes were not used: Work under this renewal is a continuation of services included in the scope of the original contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How was cost determined: The Department of Public Utilities and LOTO Lighthouse, LLC negotiated the cost of this contract.
FISCAL IMPACT: $200,000.00 is budgeted and available for the 1st modification in the 2026 Water Operating Fund
$108,779.27 has been spent so far in 2026
$0.00 was spent in 2025
Title
To authorize the Director of Columbus Water and Power to modify a service contract with LOTO Lighthouse, LLC for HECA and energy control procedure development services; and to authorize the expenditure of $200,000.00 from the 2026 Division of Water Operating Fund. ($200,000.00)
Body
WHEREAS, the Division of Water has a continuing need for HECA with LOTO Lighthouse, LLC, in order to ensure maintenance activities are conducted safely and adequately protect the City's investment; and
WHEREAS, LOTO Lighthouse, LLC is the only vendor to submit a response to the RFP; and
WHEREAS, due to the proprietary nature of the HECA services, it is necessary to modify this contract with LOTO Lighthouse, LLC; and
WHEREAS, funds are budgeted for this purpose in the Division of Water 2026 Operating Fund; and
WHEREAS, it has become necessary in the usual daily operation of Columbus Water and Power that it is necessary to authorize the Director of Columbus Water and Power to modify a service contract with LOTO Lighthouse, LLC; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Columbus Water and Power be and is hereby authorized to modify a contract for Hazardous Energy Control Audit (HECA) and energy control procedure development services with LOTO Lighthouse, LLC
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Columbus Water & Power and the Administrator of the Division of Water.
SECTION 4. That the expenditure of $200,000.00, or so much thereof as may be needed, is hereby authorized in the Division of Water 2026 Operating Fund in object class 03 (services) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, the City Auditor shall establish such account codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.