Explanation
Background: The Transportation Division is responsible for maintaining the City's roadway system. To accomplish this mission the Division requires two vibratory rollers with trailers. Rollers are used primarily in pavement cutout and alley resurfacing operations. They provide for proper compaction and adherence of asphalt and asphalt emulsions to affected roadways; this results in longer lasting repairs. This purchase will augment the existing fleet of nine (9) rollers. The last roller was purchased in 2003 at a cost of $37,750.00.
Bids for two vibratory rollers were advertised in the City Bulletin and were received by the Purchasing Office on March 10 for Bid SA-001556GRW as follows:
Vendor / Vibratory Roller Unit Bid / Trailer Unit Bid / Bid Amount for two Units / Vendor Status
The McLean Company / Hamm Model HD-13 / Hudson Brothers HSL-16 / $79,900 / Majority
Nations Rent / Vibromax 365 / Felling FT-14L / $86,833 / Majority
Southeastern Equipment Company / Bomag BW 138 AD / Cronkite 2600 / $89,860 / Majority
An initial review of the bids determined that the McLean Company was judged to be the lowest, best, most responsive, and most responsible bidder. However, upon further review and further investigation, it was determined the McLean Company failed to meet the bid specifications. Therefore, the Transportation Division recommends the bid award go to Nations Rent USA, Incorporated, contract compliance number 65-0912181 (expires March 3, 2008), as the bidder with the lowest, best, most responsive, and most responsible bidder. Their bid price for two units is $86,833.00.
Fiscal Impact: The Transportation Division budgeted $3.17 million in the 2004 Capital Improvements Budget for street equipment. To date the Transportation Division has encumbered or expended $2.93 million. This ordinance authorizes the transfer of $6,933.00 between projects within the 1995, 1999 Voted Streets and Highways Fund and the expenditure of $86,833.00.
Emergency action is requested to ensure that the vibratory rollers loaders are available for use as soon as possible to enhance worker productivity.
Title
To authorize the City Auditor to transfer $6,933.00 between projects within the 1995, 1999 Voted Streets and Highways Fund; to authorize the Finance Director to enter into a contract with Nations Rent USA, Incorporated, for the purchase of two vibratory rollers with trailers for the Transportation Division; to authorize the expenditure of $86,833.00 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($86,833.00)
Body
WHEREAS, the Transportation Division is responsible for maintaining the City's roadway system; and
WHEREAS, the Transportation Division is in need of two vibratory rollers with trailers; and
WHEREAS, funds are budgeted and available in the 1995, 1999 Voted Streets and Highways Fund for this expense; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is immediately necessary to purchase two vibratory rollers with trailers to ensure that the vibratory rollers are available for use as soon as possible to enhance worker productivity, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and hereby is authorized to transfer $6,933.00 between projects within Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, as follows:
TRANSFER FROM:
Project No. / Project / Object Level 01/03 Codes / OCA Code / Amount
530303 / Columbus Housing Initiative / 06/6600 / 644385 / $6,932.00
440005 / Urban Infrastructure / 06/6600 / 644385 / $1.00
Total Transfer From: $6,933.00
TRANSFER TO:
Project No. / Project / Object Level 01/03 Codes / OCA Code / Amount
530020 / Street Equipment / 06/6652 / 644385 / $6,933.00
Total Transfer To: $6,933.00
SECTION 2. That the Finance Director be and hereby is authorized to enter into a contract with Nations Rent USA, Incorporated, 1275 West Mound Street, Columbus, Ohio, 43223 for the purchase of two vibratory rollers with trailers in accordance with the specifications on file in the Purchasing Office.
SECTION 3. That the sum of $86,833.00, or so much thereof as may be necessary, be and hereby is authorized to be expended from Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6652, OCA Code 644385 and Project 530020.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.