Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of Finance and Management to purchase three (3) Bucket Trucks from CTOS, LLC dba Custom Truck One Source for the Division of Power. The Bucket Trucks will be used by the Division of Power to maintain the City’s electrical distribution system and other related infrastructure. This purchase has been approved by the Division of Fleet Management and will replace BT #23552, BT #23954 and BT #23955.
The Division of Power provides electrical service to Columbus residents and businesses. We currently have bucket trucks on order, however, it will be a minimum of two years before they will be delivered. Due to long lead times associated with the production and delivery of new vehicles, this critical operation does not have enough functional vehicles to fulfill daily operations. Therefore, the purchase of readily available vehicles appropriate for this type of operation is necessary to avoid the interruption of City services.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: CTOS, LLC dba Custom Truck One Source, Vendor #032572, CC # in process, majority vendor
EMERGENCY DESIGNATION: The Department of Public Utilities respectfully requests this legislation be considered for immediate use to avoid interruption of City services due to the Division of Power not having enough functional vehicles to fulfill daily operations requiring this type of truck.
FISCAL IMPACT: $673,980.00 has been budgeted for this purchase.
$271,022.00 was expended in 2022
$0.00 was expended in 2021.
Title
To authorize the Director of Finance and Management to enter into contract with CTOS, LLC dba Custom Truck One Source for the purchase of three (3) Bucket Trucks for the Division of Power; to authorize the waiver of the competitive bidding requirements of Columbus City Code; to authorize the expenditure of $673,980.00 from the Division of Electricity Operating Fund; and to declare an emergency. ($673,980.00)
Body
WHEREAS, the Division of Power provides electrical service to Columbus residents and businesses. Due to long lead times associated with the production and delivery of new vehicles and needed repairs and/or the replacement of current vehicles, this critical operation does not have enough functional bucket trucks to fulfill daily operations.
WHEREAS, the Director of the Finance and Management Department is authorized to establish a purchase order with CTOS, LLC dba Custom Truck One Source for purchase of three (3) Bucket Trucks for the Division of Power; and
WHEREAS, it is necessary for Council to authorize a waiver of the competitive bidding requirements of Columbus City Codes to procure this equipment; and
WHEREAS, this ordinance authorizes the expenditure of $673,980.00, or so much thereof as may be needed, for the purchase of three (3) Bucket Trucks from the Electricity Operating Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, in that it is immediately necessary to authorize the Director of the Finance and Management Department to establish a purchase order and enter into a contract with CTOS, LLC dba Custom Truck One Source to purchase three (3) bucket trucks because the Division of Power does not have enough functional vehicles to fulfill daily operations, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Finance and Management Department be and is hereby authorized to establish a purchase order and enter into contract with CTOS, LLC, dba Custom Truck One Source for the purchase of three (3) Bucket Trucks, for the Division of Power in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $673,980.00, or as much thereof as may be needed, is hereby authorized in Fund 6300 (Electricity Operating Fund); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That this Council has determined that it is in the best interest of the City of Columbus to waive the competitive bidding provisions of Columbus City Codes Chapter 329 to enter into the contract.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.