Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Advanced Engineering Consultants for professional services for the design and construction for energy efficient lighting of City Hall, 90 West Broad Street.
The requested services are for the design of energy efficient lighting retrofits for the operational needs of the tenants of the building. These retrofits and/or upgrades shall incorporate design to meet ASHRAE lighting standards which will include occupancy sensors, any needed conduits, wiring, exit and, power failure lighting. The plan shall be developed and approved before design/development drawings are completed.
Requests for Statements of Qualifications were advertised on September 8, 2009 and responses were to be submitted on or before September 30, 2009. The City received four statements from the following firms (1 FBE, 1 MBE, 0 AS1): Advanced Engineering Consultants (FBE), Kramer Engineers, Dynamix Engineering, Ltd. (MBE), and Applied Engineering Group, Ltd. A three-person committee evaluated the proposals, consisting of two members from the Office of Construction Management and one member from the Facilities Management Division. Advanced Engineering Consultants was the highest-ranked firm. They received the number one ranking by all committee members. They scored very well in competence to perform, tasks defined, and innovative approach.
Fiscal Impact: Funding for this project is available in the Gov'l B.A.B's (Build America Bonds). The cost of this contract is $35,000.00.
Advanced Engineering Consultants, Ltd. Contract Compliance No. 31-1612308, expiration date 6/6/2010.
Emergency action is requested so that necessary design services for 90 West Broad Street are completed, ensuring that important lighting upgrades are not delayed, thereby leading to reduced energy costs as soon as possible.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Advanced Engineering Consultants for professional services for the design and construction of energy efficient lighting upgrades for City Hall, 90 West Broad Street; to authorize the expenditure of $35,000.00 from the Gov'l B.A.B.'s (Build America Bonds); and to declare an emergency. ($35,000.00)
Body
WHEREAS, it is necessary to contract with an engineering firm for professional services for design and construction for energy efficient lighting for City Hall, 90 West Broad Street; and
WHEREAS, a three-person evaluation committee recommended Advanced Engineering Consultants as the most qualified firm; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Division, Office of Construction Management, in that it is immediately necessary to enter into contract with Advanced Engineering Consultants for professional services for the design and construction of energy efficient lighting upgrades for City Hall, 90 West Broad Street and to do so as quickly as possible so that necessary design services for 90 West Broad Street are completed in order to reduce energy costs as soon as possible, thereby ensuring that important lighting upgrades are not delayed, thereby preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract with Advanced Engineering Consultants for design and construction for energy efficient lighting for City Hall, 90 West Broad Street.
SECTION 2. That the expenditure of $35,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved to and approved as follows:
Division: 45-27
Fund: 746
Project: 570030-100120
OCA Code: 733030
Object Level: 06
Object Level 3: 6620
Amount $35,000.00
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same