Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract for the Facilities Management Division with U.S. Roofing, Inc., in the amount of $2,482,000.00 for the renovation of the exterior of City Hall, 90 West Broad Street. The renovation will include the roof, the gutters, the walls, some windows, and the replacement of two rooftop HVAC units. Roofing work will consist of the removal of the current roofing system and gutters, to be replaced by a new copper roofing system and new gutters. Masonry restoration on the walls is to include repairs to all spalls and cracks present in the building masonry, patio stone walls, and exterior stone walls that are visible from five feet away. It also includes the removal of all existing sealant materials from all joints and surfaces of the building, windows, patios, site and patio walls, and patio surfaces and the installation of new sealant materials to these joints. Masonry work is to bring these features back to the original 1929 aesthetic and design intent. Window work includes the removal of existing glazing panels from twenty-five windows, to be replaced with new glazing. Lastly, two rooftop HVAC units will be removed and replaced with two new HVAC units. The contractor has two hundred forty calendar days upon notification of the award of the contract to complete the project.
Formal proposals were solicited on December 14, 2005. Three firms submitted proposals on January 10, 2006 as follows: (0 MBE, 0 FBE).
U.S. Roofing, Inc. $2,482,000.00
Field & Associates, Inc. $2,988,000.00
Phinney Industrial Roofing $3,123,393.00
It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, U.S. Roofing, Inc. Contract Compliance Number 31-1746641, exp. 12/22/2006.
Emergency action is requested so that the contractor will be able to complete this project during good weather.
Fiscal Impact: The Facilities Management Division received $2,600,000.00 in the 2005 Bond Sale for the City Hall exterior renovation project. Ordinance 2093-2005, passed December 14, 2005, authorized the expenditure of $72,000.00 for professional services modifications. The cost of this ordinance is $2,482,000.00. The total cost of these two ordinances is $2,554,000.00. The original professional services contract, in the amount of $100,000.00 was funded through 2004 Bond Sale money, and was authorized by Ordinance 1927-2004, passed November 24, 2004.
Title
To authorize the Finance and Management Director to enter into contract for the Facilities Management Division with U.S. Roofing, Inc. for the renovation of the exterior of City Hall, to authorize the expenditure of $2,482,000.00 from the Facilities Management Capital Improvement Fund, and to declare an emergency. ($2,482,000.00)
Body
WHEREAS, the exterior at City Hall, including the roofing, gutters, and walls are in disrepair and in need of renovation and/or replacement, and
WHEREAS, the Facilities Management Division recommends acceptance of the bid submitted by U.S. Roofing, Inc. as the most responsive and responsible bid, and
WHEREAS; an emergency exists in the usual daily operation of the Facilities Management Division in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with U.S. Roofing, Inc. for the renovation of the exterior of City Hall, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to contract with U.S. Roofing, Inc. for the renovation of the exterior of City Hall, 90 West Broad Street.
SECTION 2. That the expenditure of $2,482,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 59-07 45-07
Fund: 733
Project: 570031
OCA Code: 643437 450028
Object Level 1: 06
Object Level 3: 6601
Amount: $2,482,000.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.