Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Mainline Couplings with Ferguson Enterprises and Core & Main. The Division of Water is the primary user for Mainline Couplings. Mainline Couplings are used to maintain and repair water lines throughout the City of Columbus. The term of the proposed option contracts would be approximately two years, expiring March 31, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on November 16, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ007140). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Ferguson Enterprises, Inc., CC# 009189 expires 10/25/2019, Items 1-12, 44, 46-53, 65-78, 80-86, 88, 103-104, 106-108, 115, 135-144, $1.00
Core & Main, LP., CC#000148 expires 10/26/2019, Items# 13-43, 45, 54, 56-64, 79, 87, 89-102, 105, 109-114, 116-133, 145-148, $1.00
No bids were received on Lines# 55 and 134; these items will be requested through a bid process on an as needed basis.
Total Estimated Annual Expenditure: $150,000.00, Division of Water as the primary user.
These companies’ are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Mainline Couplings with Ferguson Enterprises, Inc., and Core & Main, LP.; and to authorize the expenditure of $2.00 from the General Fund. ($2.00).
Body
WHEREAS, the Mainline Couplings UTCs will provide for the purchase of couplings, sleeves and glands used to repair and replace water lines; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on November 16, 2017 and selected Ferguson Enterprises, Inc., and Core & Main, LP. as the overall lowest, responsive, responsible and best bidders; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management to authorize the Director to enter into two (2) Universal Term Contracts for the option to purchase Mainline Couplings, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contracts for the option to purchase Mainline Couplings in accordance with Request for Quotation RFQ7140 for a term of approximately two years, expiring March 31, 2020, with the option to renew for one (1) additional year, as follows:
Ferguson Enterprises, Inc., Items 1-12, 44, 46-53, 65-78, 80-86, 88, 103-104, 106-108, 115, 135-144, $1.00
Core & Main, LP., Items# 13-43, 45, 54, 56-64, 79, 87, 89-102, 105, 109-114, 116-133, 145-148, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.