Explanation
Background: This ordinance authorizes the Finance and Management Director to establish a purchase order with Leswego Corp. DBA Anglin Equipment CJM Solutions for the purchase of one (1) Lincoln FIC System Controller Upgrade and necessary hardware/accessories to be installed on an existing Lincoln bulk oil dispensing equipment at Fleet Management Facilities at 4211 Groves Road and 4260 Morse Road. The purchase order for the Lincoln FIC system controller upgrade and necessary hardware/accessories will be purchased via sole source contract with Leswego Corp. DBA Anglin Equipment CJM Solutions as they are the only local distributor and authorized service provider for this specific manufacturer, as this must be compatible with existing hardware and software.
Leswego Corp. DBA Anglin Equipment CJM Solutions vendor#032487 ($82,855.10 estimated)
Fiscal Impact: This ordinance authorizes an expenditure of $82,855.10 from the Fleet Management Capital Fund, with Leswego Corp. DBA Anglin Equipment CJM Solutions for the purchase of one (1) Lincoln FIC System Controller Upgrade and necessary hardware/accessories.
Title
To authorize the Finance and Management Director to establish a purchase order with Leswego Corp. DBA Anglin Equipment CJM Solutions for the purchase of one (1) Lincoln FIC System Controller Upgrade and necessary hardware; to authorize the Finance and Management Director to enter into contract with Leswego Corp. DBA Anglin Equipment CJM Solutions in accordance with the sole source provisions of the Columbus City Code; and to authorize an expenditure of $82,855.10 from the Fleet Management Capital Fund ($82,855.10)
Body
WHEREAS, it is necessary to authorize the Director of Finance and Management to enter into contract with and issue a purchase order to Leswego Corp. DBA Anglin Equipment CJM Solutions for the purchase of Lincoln FIC System controller upgrades and necessary hardware/accessories; and,
WHEREAS, there is a need to purchase one (1) Lincoln FIC System Controller upgrade and necessary hardware/accessories to be installed at Fleet Management Facilities at 4211 Groves Road and 4260 Morse Road.; and
WHEREAS, the Fleet Management Division negotiated the terms with Leswego Corp. DBA Anglin Equipment CJM Solutions in accordance with the relevant provisions of sole source procurement of the Columbus City Codes, because they are the sole provider of Lincoln FIC systems; and
WHEREAS, an expenditure from the Fleet Management Capital Fund is necessary; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Facilities Management Division, to authorize the Finance and Management Director to establish a purchase order with Leswego Corp. DBA Anglin Equipment CJM Solutions for the purchase of one (1) Lincoln FIC System Controller Upgrade and necessary hardware/accessories for use by Fleet Management; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to enter into contract with and issue a purchase order to Leswego Corp. DBA Anglin Equipment CJM Solutions for the purchase of one (1) Lincoln FIC System Controller Upgrade and necessary hardware/accessories.
SECTION 2. That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."
SECTION 3. That the expenditure of $82,855.10 or so much thereof as may be necessary, in regard to the actions authorized in Sections 1 and 2 be and is hereby authorized and approved from the Fleet Management Capital Fund 5205, in Object Class 06 per the accounting codes in the attachment to the ordinance:
See Attached File: Ord 1767-2021 Legislation Template.xls
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.