Explanation
Background:
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with General Maintenance & Engineering Company for improvements to the Smith Farm Barn (Planning Area 24). These improvements will help to stabilize and preserve the structure until future funding becomes available for renovation.
The costs for this project will be $163,993.00 with a contingency of $36,007.00 for a total of $200,000.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on May 1, 2015 and received by the Recreation and Parks Department on June 2, 2015. Bids were received from the following companies:
Company Amount
General Maintenance (MAJ) $163,993
Tyevco (MAJ) $187,000
J&P Paving (MAJ) $237,000
Bomar Construction (FBE) $303,619
After reviewing the proposals that were submitted, it was determined that General Maintenance & Engineering Company was the lowest and most responsive bidder.
General Maintenance & Engineering Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Prinical Parties:
General Maintenance & Engineering
1231 McKinley Avenue, Columbus, OH 43222
Greg Hilling 614-279-8611
CC# 31-4188545
Exp Date: 2/24/17
Columbus Employees 15+
Fiscal Impact: $200,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 702 to meet the financial obligations of this contract.
Emergency Justification: An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may start during the current construction season in order to get the stabilization underway before winter 2015/2016.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with General Maintenance & Engineering Company for improvements to the Smith Farm Barn in Three Creeks Park; to authorize the expenditure of $163,993.00 with a contingency of $36,007.00 for a total of $200,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency ($200,000.00).
Body
WHEREAS, it is necessary to enter into a contract with General Maintenance & Engineering Company for improvements to the Smith Farm Barn (Planning Area 24); and
WHEREAS, it is necessary to authorize the expenditure of $163,993.00 with a contingency of $36,007.00 for a total of $200,000.00 from the Recreation and Parks Voted Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract for the preservation of public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with General Maintenance &Engineering Company for improvements to the Smith Farm Barn (Planning Area 24).
SECTION 2. To authorize the expenditure of $163,993.00 with a contingency of $36,007.00 for a total of $200,000.00 from the Recreation and Parks Voted Bond Fund.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the purposes stated above, the expenditure of $200,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510017-100386 (Three Creeks Park Improvements) 717386 6621 $200,000.00
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.