Explanation
BACKGROUND:
This ordinance will authorize the Director of Technology to renew a contract with SHI International Corporation for existing Micro Focus Sever COBOL software maintenance and support at a cost of ($46,023.36) and Server Express support ($4,724.52), both required for the City’s Income Tax software system, for a combined cost of $50,747.88, with a coverage term period from August 1, 2018 through July 31, 2019. The original contract was established via (RFQ005619 opened June 1, 2017) authorized under ordinance number ordinance 1621-2017, passed by City Council July 10, 2017, through PO071544. In accordance with the bid specifications, the City and SHI can renew the contract for four additional one year terms, subject to mutual agreement and approval by proper City authorities. This is the first of the four year options. The total cost of this ordinance is $50,747.88.
As a reseller of Micro focus COBOL software, SHI is required to include the Micro Focus Maintenance Agreement pertaining to licensing and support standard terms and conditions in their proposed agreement with the City.
FISCAL IMPACT:
In 2016 and 2017, the Department of Technology expended $86,204.00 and $118,345.96 respectively, for Micro Focus COBOL licensing and software support provided by SHI International Corporation. The total cost for this ordinance (2018) is $50,747.88 for maintenance and support. Funds for this expense have been identified within the Department of Technology, Information Services Division, Information Services Operating Fund. The aggregate contract total amount for software licenses, maintenance and support services provided under this ordinance by SHI International is $169,093.84.
CONTRACT COMPLIANCE NUMBER:
Vendor: SHI International Corporation: CC#: 22-3009648: Expiration Date: 02/01/2020
(DAX Vendor Acct.: 001671)
Title
To authorize the Director of the Department of Technology to renew a contract with SHI International Corporation to provide Micro Focus Cobol software maintenance and support services; to authorize the expenditure of $50,747.88 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($50,747.88)
Body
WHEREAS, the City requires Micro Focus COBOL software maintenance and support for the City’s Income Tax software system; and
WHEREAS, these services were procured in accordance with Chapter 329 of Columbus City Code, pursuant to solicitation RFQ005619 opened June 1, 2017 with SHI being the sole bidder and deemed the lowest, most responsive, responsible, and best bidder. In accordance with the bid specifications, the City and SHI can renew the contract for four additional one year terms, subject to mutual agreement and approval of proper City authorities; this is the first of the four year options; and
WHEREAS, this ordinance will authorize the Director of the Department of Technology to renew a contract with SHI International Corporation for the existing Micro Focus Sever COBOL software maintenance and support at a cost of ($46,023.36) and Server Express support ($4,724.52), both required for the City’s Income Tax software system, for a combined cost of $50,747.88, with a coverage term period from August 1, 2018 through July 31, 2019; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology to renew a contract with SHI International Corporation to provide Micro Focus Sever Cobol software maintenance and support services, thereby preserving the public health, peace, property, and safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to renew a contract with SHI International Corporation to provide Micro Focus Cobol software maintenance and support at a cost of $50,747.88, for the coverage period of August 1, 2018 through July 31, 2019.
SECTION 2. That the expenditure of $50,747.88 or so much thereof as may be necessary is hereby authorized to be expended from (see attachment 1376-2018 EXP):
Dept.: 47 | Div.: 47-02 | Obj. Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program Code: IT005 | Section 3: 470201 | Section 4: IT03 | Section 5: N/A | Amount: $50,747.88 | {software maintenance and support}
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.