Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with Kimley-Horn and Associates to add additional funds for the Roadway - Mobility Study - NW Corridor project.
Pursuant to Ordinance 2639-2019, the Department of Public Service initiated a procurement effort that resulted in the award and execution of a professional services contract with Kimley-Horn and Associates in the amount of up to $500,000.00 to implement the Mobility Study - NW Corridor project. The project includes establishing a Vision and Implementation Strategy for the corridor (Olentangy River Road from Bethel Road to West Broad Street) resulting in the development of a multi-modal transportation system supportive of mixed-use, transit-oriented, pedestrian, and bicycle friendly development patterns.
The first planned contract modification added funding to the original contract to allow for the continuation of requisite services by Kimley-Horn and Associates in the amount of up to $510,000.00.
This unplanned modification will expand on the LinkUS Corridor Framework Strategy developed in Task 3 of the original contract by further coordinating the implementation of multiple concurrently planned High Capacity Transit Corridors. The LinkUS Framework Strategy established the organizing principles and shared goals for implementing a system of High Capacity Transit (HCT) corridors. It outlined a series of next steps that will be needed to achieve strategy goals. This contract modification will facilitate coordination with the LinkUS East-West Corridor High Capacity Transit Plan (contract managed by the Central Ohio Transit Authority), including the integration of the Northwest and East-West Corridors and additional LinkUS mobility network projects through a coordinated implementation effort.
The contract dollar amount to date is as follows:
Original contract amount: $500,000.00 (Ord. 2639-2019, PO205703)
Total of Modification No. 1: $510,000.00 (Ord. 1450-2020, PO236942)
This Modification No. 2: $350,000.00 (Ord. 0545-2021)
Total contract amount including all modifications: $1,360,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Kimley-Horn and Associates.
2. CONTRACT COMPLIANCE
The contract compliance number for Kimley-Horn and Associates is CC024725 and expired 8/13/2020. Kimley-Horn and Associates will be contract compliant by the time Council reads the ordinance.
3. FISCAL IMPACT
Funding in the amount of $160,000.00 is available within the Streets and Highway Improvements Non-Bond Fund, Fund 7766, within the Department of Public Service. An amendment to the 2020 Capital Improvements Budget and a transfer of funds and appropriation are necessary to align funding for these project expenditures.
Funding for the remainder, in the amount of $190,000.00, is available within the Neighborhood Initiatives Fund, Fund 1000 subfund 100018, Dept-Div 5913 (Traffic Management), Object Class 06 (Capital Outlay). An appropriation is needed to establish funding for this ordinance.
4. EMERGENCY DESIGNATION
Emergency action is requested to authorize the execution of the contract modification as soon as reasonably possible so as to prevent unnecessary delays in the completion of the project.
Title
To amend the 2020 Capital Improvement Budget; to appropriate funds within the Streets and Highway Improvements Non-bond fund and the Neighborhood Initiatives Fund; to authorize the transfer of funds and appropriation within the Streets and Highway Improvements Non-Bond Fund; to authorize the Director of Public Service to enter into a contract modification with Kimley-Horn and Associates in connection with the Roadway - Mobility Study - NW Corridor project; to authorize the expenditure of up to $160,000.00 from the Streets and Highway Improvements Non-Bond Fund and of up to $190,000 from the Neighborhood Initiatives Fund for the project; and to declare an emergency. ($350,000.00)
Body
WHEREAS, the City is administering the Roadway-Mobility Study - NW Corridor project, which consists of establishing a Vision and Implementation Strategy for the stretch of Olentangy River Road from Bethel Road to West Broad Street that will result in the development of a multi-modal transportation system supportive of mixed-use, transit oriented, pedestrian, and bicycle friendly development patterns; and
WHEREAS, Ordinance 2639-2019 authorized the Director of Public Service to execute a professional services contract with Kimly-Horn and Associates in the amount of up to $500,000.00 for design services including the provision of transportation analysis, reporting, and forecasting services relative to that effort; and
WHEREAS, Ordinance 1450-2020 authorized the Director of Public Services to execute a contract modification in the amount of up to $510,000.00 for the continuation of requisite services by Kimley-Horn and Associates; and
WHEREAS, it is necessary to execute a second contract modification in an amount up to $350,000.00 to provide funds for the additional coordination needed to expand on the LinkUS Corridor Framework Strategy ; and
WHEREAS, it is necessary to authorize the transfer and appropriation of $160,000.00 within the Streets and Highway Improvements Non-Bond Fund 7766; and
WHEREAS, it is necessary to authorize the appropriation of $190,000 within the Neighborhood Initiatives Fund 1000 subfund 1000018 and
WHEREAS, it is necessary to amend the 2020 Capital Improvement Budget to establish budget authority within the correct project; and
WHEREAS, it is necessary to expend funds to pay for work performed as part of the contract modification; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract modification with Kimley-Horn and Associates to prevent delays in the project schedule, to preserve the safety of the traveling public thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2020 Capital Improvements Budget authorized by Ordinance 2521-2020 be amended to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7766 / P766999-100000 / Unallocated Balance Fd. 766 (Streets & Highway Imp Carryover) / $1,134,240.00 / ($160,000.00) / $974,240.00
7766 / P531024-100000 / Roadway - Mobility Study - NW Corridor (Streets & Highway Imp Carryover) / $510,000.00 / $160,000.00 / $670,000.00
SECTION 2. That the transfer of $160,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7766 (Streets and Highway Improvements Non-Bond Fund), from Dept-Div 5913 (Division of Traffic Management), Project P766999-100000 (Unallocated Balance Fd. 766), Object Class 06 (Capital Outlay) to Dept-Div 5913 (Division of Traffic Management), Project P531024-100000 (Roadway - Mobility Study - NW Corridor), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2021, the sum of $160,000.00 is appropriated in Fund 7766 (Street and Highway Improvements Non-Bond Fund), Dept-Div 5913 (Division of Traffic Management), Project Number P531024-100000 (Roadway - Mobility Study - NW Corridor), Object Class 06 (Capital Outlay), per the account codes in the attachment to this ordinance.
SECTION 4. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2021, the sum of $190,000.00 is appropriated in Fund 1000 subfund 100018 (Neighborhood Initiatives Fund), Dept-Div 5913 (Division of Traffic Management), Object Class 06 (Capital Outlay), per the account codes in the attachment to this ordinance.
SECTION 5. That the Director of Public Service is hereby authorized to enter into a contract modification with Kimley-Horn and Associates, 2400 Corporate Exchange Drive, Suite 120, Columbus, OH 43231, for the Roadway - Mobility Study - NW Corridor project in the amount of $350,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 6. That the expenditure of $160,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7766 (Streets and Highway Improvements Non-Bond Fund), Dept-Div 5913 (Division of Traffic Management), Project P531024-100000 (Roadway - Mobility Study - NW Corridor), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 7. That the expenditure of $190,000.00, or so much thereof as may be needed, is hereby authorized in Fund 1000 subfund 1000018 (Neighborhood Initiatives Fund), Dept-Div 5913 (Division of Traffic Management), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 8. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.