Explanation
BACKGROUND: The Department of Public Safety, Division of Police, purchased wiretap equipment and software (ADACS4 - Advanced Digital Audio Collection System) in 2003 through grant funds. The Division of Police uses this system as an investigative tool. It provides access to the highest levels of criminal organizations and accelerates investigative outcomes. Fewer resources and time are needed to convict suspects who have otherwise insulated themselves from prosecution. The system has not been updated since 2003. The Division currently pays $20,000 a year for a maintenance service agreement; however, the Sytech Technicians report that in the near future they will be unable to repair any breakdowns due to the age of the hardware and software. In 2012-2013, the system has failed at critical moments in investigations. This ordinance is requesting to enter into a contract with SyTech Corporation for an upgrade to our current system's (ADACS4) hardware and software. There is also a need to appropriate funds in the Mandatory Drug Fine Fund in order to be able to fund this expense. A total of $41,400.00 to cover the cost of the hardware and software upgrades will be funded from the Mandatory Drug Fine Fund.
Bid Information: The proprietary nature of the ADACS4 that the Division seeks to upgrade require that the equipment and installation be purchased from the sole source provider, SyTech Corporation.
This company is not debarred according to the System for Award Management (SAM) or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: 54-1587652, expires 6-08-2014
Emergency Designation: Emergency legislation is necessary so that Police may continue to investigate criminal action utilizing the upgraded software and hardware and current contractor.
FISCAL IMPACT: This ordinance authorizes an expenditure of $41,400.00 for a contract with SyTech Corporation for upgrading the hardware and software of the Advanced Digital Audio Collection System 4 (ADACS4).
Title
To authorize and direct the Director of Finance and Management to enter into a contract with SyTech Corporation for the Division of Police to upgrade the Advanced Digital Audio Collection System 4 (ADACS4) in accordance with provisions of sole source procurement; to authorize an appropriation and expenditure of $41,400.00 from the Mandatory Drug Fine Fund; and to declare an emergency. ($41,400.00)
Body
WHEREAS, the Division of Police needs to enter into a contract for the software and hardware upgrade of the Advanced Digital Audio Collection System 4 (ADACS4); and
WHEREAS, the ADACS4 system is an invaluable tool for law enforcement in the investigation of organized crime rings; and
WHEREAS, it is in the best interest of the City to enter into this contract in accordance with provisions of Section 329.07 (e)(1) sole source of the Columbus City Codes, 1959; and
WHEREAS, an appropriation and expenditure of $41,400.00 from the Mandatory Drug Fine Fund is required in order to allow this purchase; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into a contract for the upgrades to the ADACS4 system for the immediate preservation of the public peace, property, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized and directed to enter into the contract with SyTech Corporation for the purchase of upgrades to the hardware and software for the Advanced Digital Audio Collection System (ADACS) for the Division of Police, Department of Public Safety.
SECTION 2. That said contract shall be awarded in accordance with the provisions of Section 329.07(e)(1) sole source of the Columbus City Code, 1959.
SECTION 3. That the City Auditor is hereby authorized to appropriate $41, 400.00 within the unallocated balance of the Mandatory Drug Fine Fund as follows:
DIV 30-03 | FUND 219 | OBJ LEV (01) 02| OBJ LEV (03) 2193 | OCA 300459| SUBFUND 020
SECTION 4. That the expenditure of $41,400.00, or so much thereof as may be needed, is hereby authorized as follows:
DIV 30-03 | FUND 219 | OBJ LEV (01) 02 | OBJ LEV (03) 2193 | OCA 300459| SUBFUND 020
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.