Explanation
1. BACKGROUND
This ordinance provides $279,517.60 to prevent inspection deficits for projects within the Department of Public Service Capital Improvement Program. Construction Inspection funding is normally authorized in construction legislation and available throughout the project.
The amount for inspection is generally estimated by taking a percentage of the construction cost and occasionally the funds set up for this cost are not sufficient to cover the inspection of the project through completion. It is then necessary to request additional funding for the remaining inspection costs. This ordinance authorizes an additional amount of $279,517.60 to establish funding to prevent inspection deficits in various projects. Inspection Funding for the following projects makes up this $279,517.60.
Department of Public Service
Pedestrian Safety Improvements - Valleyview Sidewalks $ 10,062.16
FRA-River South Street Improvements Phase 2 $ 34,000.00
North Bank Park Development Issue "J" $ 15,454.66
FRA-Parsons Livingston Part 1, Part 2, Part 3 $200,000.00
Total $259,516.82
Department of Public Utilities
FRA-River South Street Improvements Phase 2
Division of Water $ 8,500.00
Division of Electricity $ 1,500.00
Division of Sewerage and Drainage $ 5,000.00
Total $15,000.00
Department of Recreation and Parks
FRA-River South Street Improvements Phase 2 $ 500.00
Alum Creek Trail -Sunbury Road to Innis Park $1,894.78
Total $2,394.78
Department of Development
UIRF - Iuka Road Lighting $2,606.00
Total $2,606.00
Total Needed $279,517.60
These projects require additional construction inspection funds for varying reasons including project modifications due to expanded scope, unforeseen conditions, weather, construction change orders, etc.
Title
To authorize the expenditure of $279,517.60 and for the Department of Public Service, Department of Public Utilities, Department of Recreation and Parks, and Department of Development from various funds described in this ordinance, for the purpose of providing sufficient funding for Construction Inspection and Administration Services on several projects; to authorize necessary transfer and appropriation of monies within these funds; to amend the 2012 C.I.B.; and to declare an emergency. ($279,517.60)
Body
WHEREAS, capital improvement projects undertaken by Departments within the City of Columbus generally include an inspection component; and
WHEREAS, the amount encumbered for inspection is ordinarily an estimate based on the project's construction expense; and
WHEREAS, the actual inspection amounts charged are subject to many variables including but not limited to modifications to contracts due to expanded project scope, unforeseen conditions, weather, construction change orders, and so on; and
WHEREAS, it is necessary to encumber additional funds for some of these projects that have or are projected to exceed the funds originally set up in legislation for construction inspection; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of monies within the Fund described in this ordinance; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that funds should be established immediately in order to prevent a net inspection deficit and maintain proper accounting practices, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2012 CIB authorized within ordinance 0368-2012 be amended as follows:
DIVISION OF SEWERAGE AND DRAINAGE - STORMWATER 60-15 - Fund 676
Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
610774-100000 | Fairwood Avenue Storm Sewer | $30,000 | $25,000 | -$5,000
610796-100000 | River South Roadway Improvements | $0 | $5,000 | +$5,000
DIVISION OF POWER AND WATER (POWER) 60-07 - Fund 565
Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
671161-100000 | Children's Hospital Circuit | $48,400 | $46,900 | -$1,500
670790-100000 | River South Front Street | $0 | $1,500 | +$1,500
DIVISION OF POWER AND WATER (WATER) 60-09 - Fund 606
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
606 | 690473-100002 (carryover) | Morrison Rd. Booster Sta. | $8500 | $0 | -$8,500
606 | 690236-100021 (carryover) | River South Phase 2 | $0 | $8,500 | +$8,500
DIVISION OF DESIGN AND CONSTRUCTION, 59-12 - Fund 704
Fund / Project Number / Project / C.I.B. / Amendment / C.I.B. as amended
704 / 59-12 / 530161-100071 / Roadway Improvements - Miscellaneous Construction Inspection (Carryover) / $71,177.00 / ($49,455.00) / $21,722.00
704 / 59-12 / 530161-100049 / Roadway Improvements - River South Roadway Improvements Phase 2 (Carryover) / $0.00 / $ 34,000.00 / $ 34,000.00
704 / 59-12 / 590107-100000 / Downtown Revitalization(Carryover) / $0.00 / $15,455.00 / $15,455.00
SECTION 2. That the City Auditor is hereby authorized to transfer $5,000.00 within the Division of Sewerage and Drainage, Dept/Div. No. 60-15, Storm Build America Bonds Fund, Fund No. 676, Object Level One 06, Object Level Three 6600, as follows:
Project No. | Project Name | OCA Code | change
610774-100000 | Fairwood Avenue Storm Sewer | 676774 | -$5,000.00
610796-100000 | River South Roadway Improvements | 685796 | +$5,000.00
SECTION 3. That the City Auditor is hereby authorized to transfer $1,500.00 within the Division of Power and Water (Power), Dept/Div. No. 60-07, Electricity Permanent Improvement Fund, Fund No. 565, Object Level One 06, Object Level Three 6600, as follows:
Project No. | Project Name | OCA Code | change
671161-100000 | Children's Hospital Circuit | 565161 | -$1,500.00
670790-100000 | River South Front Street | 565790 | +$1,500.00
SECTION 4. That the City Auditor is hereby authorized to transfer $8,500.00 within the Department of Public Utilities, Division of Power and Water(Water), Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, Object Level Three 6687, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690473-100002 (carryover) | Morrison Rd. Booster Sta. | 647302 | -$8,500
606 | 690236-100021 (carryover) | River South Phase 2 | 663121 | +$8,500
SECTION 5. That the transfer of cash and appropriation within The Streets and Highways G.O. Bonds Fund, No. 704, be authorized as follows:
FROM:
Fund / Dept Div / Project Number / Project / O.L. 01 03 Codes / OCA Code / Amount
704 / 59-12 / 530161-100071 / Roadway Improvements - Miscellaneous Construction Inspection / 06- 6600 / 746171 / $49,454.66
TO:
Fund / Project Number / Project / O.L. 01 03 Codes / OCA Code / Amount
704 / 59-12 / 530161 100049 / Roadway Improvements - River South Roadway Improvements Phase 2 / 746149 / 10-5501 / $ 34,000.00
704 / 59-12 / 590107-100000 / Downtown Revitalization / 06-6600 / 590044 / $15,454.66
SECTION 6. That the Transfer of funds between the Streets and Highways G.O. Bonds Fund and Fed State Highway Engineering Fund, No. 765, be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01 03 Codes / OCA / Amount
704 / 59-12 / 530161 100049 / Roadway Improvements - River South Roadway Improvements Phase 2 / 746149 / 10-5501 / $ 34,000.00
Transfer to:
Fund / Grant # / Grant / Object Level Three Codes / OCA Code / Amount
765 / 598093-200000 / ARRA - River South Phase 2 / 80-0886 / 598093 / $ 34,000.00
SECTION 7. That the sum of $234,000.00 be and hereby is appropriated from the unappropriated balance of Fund 765, the Federal State Highway Engineering Fund, and from all monies estimated to come into said funds from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2012 as follows:
Dept Div 59-12 Division of Design and Construction
Fund / Grant / Grant Name / O.L. 01 03 Codes / OCA / Amount
765 / 598091-200000 / Parsons/Livingston / 06-6687 / 598091 / $200,000.00
765 / 598093-200000 / ARRA - River South Phase 2 / 06-6687 / 598093 / $ 34,000.00
SECTION 8. That the City Auditor is authorized to establish Auditor's certificates totaling $279,517.60 and these funds are authorized to be expended for the payment of construction inspection fees as follows:
Department of Public Service, Division of Design and Construction, Dept-Div 59-12
Fund / Project / Project Name / O.L.01-03 Codes / OCA / Amount
704 / 440005-100016 / UIRF - Iuka Road Lighting / 06-6687 / 740516 / $2,606.00
704 / 590105-100034 / Pedestrian Safety Improvements - Valleyview / 06-6687 / 740534 / $10,062.16
704 / 590107-100000 / Downtown Revitalization(North Bank Park) / 06-6687 / 590044 / $15,454.66
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 598091-200000 / Parsons Livingston / 06-6687 / 598091 / $200,000.00
765 / 598093-200000 / ARRA - RiverSouth Phase 2 / 06-6687 / 598093 / $34,000.00
Division of Power and Water(Water), Dept/Div. No. 60-09
Water Works Enlargement Voted Bonds Fund, Fund No. 606, , Object Level Three 6687
Fund | Project | Project Name | O.L. 01-03 Codes | OCA | Amount
606 | 690236-100021 | River South Phase 2 | 06-6687 | 663121 | $8,500
Division of Sewerage and Drainage, Dept/Div. No. 60-15
Storm Build America Bonds Fund, Fund No. 676, as follows:
Fund | Project | Project Name | O.L. 01-03 Codes | OCA | Amount
676 | 610796-100000 | River South Roadway Improvements | 06-6687 | 685796 | $5,000.00
Division of Power and Water(Power), Dept/Div. No. 60-07
Electricity Permanent Improvement Fund, Fund No. 565, as follows:
Fund No. | Project No. | Project Name | O.L. 01-03 Codes | OCA Code | Change
565 | 670790-100000 | River South Front Street | 06-6687 | 565790 | $1,500
Recreation and Parks Department, Dept-Div 51-01
Recreation and Parks Voted Bond Fund
Fund / Project /Project Name / OCA / O.L. 01 03 Codes / Amount
702 / 510316-100000 / Greenways Projects / 644625 / 6680 / $2,394.78 (RiverSouth Phase 2 and Alum Creek Trail - Sunbury Road to Innis Park)
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten day after passage if the Mayor neither approves nor vetoes the same.