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File #: 1908-2018    Version: 1
Type: Ordinance Status: Passed
File created: 6/27/2018 In control: Recreation & Parks Committee
On agenda: 7/16/2018 Final action: 7/18/2018
Title: To authorize the transfer and appropriation of $17,099.56 within the Recreation and Parks Special Purpose Fund 2223 to continue purchasing supplies and providing services during 2018; to authorize the City Auditor to create a Subfund number entitled "empty bowls" to the City of Columbus special purpose Fund 2223; and to declare an emergency. ($17,099.56)
Attachments: 1. special purpose legislation 6.22.pdf

Explanation

 

Background: This ordinance provides for the transfer and appropriation of special purpose funds within fund 2223 to continue purchasing supplies and providing services in 2018 that are supported by donations and fees.

 

This transfer will eliminate the continued use of Fund 2223, Sub Fund 222315 (Concession Sales).  All funds will be transferred to and expended from Fund 2223, Sub Fund 222338 (Music in the Air).

 

This ordinance will in addition create a new sub fund within the special purpose fund 2223.  The new sub fund will be used for the accounting, revenue, and expenditures of the collected funds pertaining to empty bowls program.  This legislation will authorize and request the City of Columbus Auditor’s Office to establish a new Sub fund number within Fund 2223 for this accounting.

There was no quorum during the July Recreation and Parks Commission Meeting. Per the present Commissioners this ordinance was requested to be sent thru the legislation approval process in order to avoid delay with this project. There is August recess for Commission and Council.

Emergency Justification: Emergency legislation is required in order to have funding available for necessary expenditures in July, 2018.

 

Fiscal Impact: The fiscal impact of this ordinance will be to reduce the Special Purpose Fund balance in sub fund 222315 $17,099.56, and increase the sub fund 222338 $17,099.56 both within Fund 2223.

 

Title

 

To authorize the transfer and appropriation of $17,099.56 within the Recreation and Parks Special Purpose Fund 2223 to continue purchasing supplies and providing services during 2018; to authorize the City Auditor to create a Subfund number entitled "empty bowls" to the City of Columbus special purpose Fund 2223; and to declare an emergency. ($17,099.56)

 

Body

 

WHEREAS, this ordinance provides for the transfer and appropriation of lapsed funds in order to continue purchasing supplies and providing services during 2018 using the correct sub fund; and

 

WHEREAS, it is in the best interest of the City to authorize any such future deposits as the City may receive into this current fund 2223, and newly established sub funds which are hereby deemed to be appropriated, and the City Auditor is hereby authorized to pay such amounts thereof; and

 

WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to appropriate said funds in order to have funding available for July 2018 expenditures thereby preserving the City's public health, peace, safety, and welfare; NOW, THEREFORE

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That it is necessary to appropriate special purpose funds to continue purchasing supplies and providing services in 2018 that are supported by donations and fees.

 

SECTION 2.  That the City Auditor is hereby authorized to create a Subfund titled "empty bowls" to the special purpose Fund 2223

 

SECTION 3.  That the City Auditor be and is hereby authorized and directed to make transfers of $17,099.56 within the special purpose Fund 2223 per the accounting codes in the attachment to this ordinance. 

 

SECTION 4. That from the unappropriated monies in the Recreation and Parks Special Purpose Fund, Fund 2223, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2018, the sum of $17,099.56 is appropriated to the Recreation and Parks Department, Department 51-01, per the accounting codes in the attachment to this ordinance. 

 

SECTION 5.  That, any such future deposits as the City may receive are hereby deemed to be appropriated, and the City Auditor is hereby authorized to pay such amounts thereof, in accordance with payments made toward the special purpose fund 2223.

 

SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.

 

SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.

 

SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.