Explanation
BACKGROUND: This legislation authorizes the Director of Public Safety to enter into a contract with Alternative Business Systems, LLC for professional consulting services to analyze the software and hardware upgrade necessary for Crime Analysts to perform their job functions for the Division of Police. Crime Analysts review reported crimes and help identify crime trends. These crime trends are then discussed at weekly strategy meetings so that resources may be directed to address these crimes and help Police take action in the various neighborhoods. The Crime Analysts also use software to report, map, and compare crime statistics across the city.
The Division of Police wants to upgrade the data base storage capabilities for crime statistics and improve the quality of software and hardware used to analyze crime data. Alternative Business Systems (ABS) LLC will help Police determine the best vendors capable of providing the latest and best crime analysis programs. ABS will review current operations with respect to crime analysis, work with the Division's Police Net Operations Unit, review the network infrastructure system requirements and determine the best software solutions to enable Police to fight crime. Once a new crime analysis system is identified, ABS will help Police during the implementation phase of any new crime analysis system.
BID INFORMATION: Formal bid # SA004277 was opened on February 28, 2012 for consulting services for the Division of Police to identify and document the system requirements. Three responses were received for these services from the following vendors:
Alternative Business Systems, Unicon International and Axia Consulting.
A committee consisting of personnel from the Crime Analysis Unit, Strategic Response Bureau and Police Net Unit evaluated the proposals on five categories: Competence, Quality and Feasibility, Ability, Past Performance and Pricing Structure. The committee recommended that the contract should be awarded based on these categories to Alternative Business Systems, LLC.
Contract Compliance No.: 31-1220941 expires 8/04/2013
Emergency action is requested so that these consulting services can begin in order to get a system in place for better reports to identify, analyze, and communicate crime problems and trends.
FISCAL IMPACT: This ordinance authorizes an expenditure of $25,000.00 from the Law Enforcement Seizure Fund for Phase One of this project. Additional Law Enforcement Seizure Funds will be needed to implement the new software system (Phase Two).
Title
To authorize and direct the Director of Public Safety to enter into a contract with Alternative Business Systems LLC for professional consulting services for the Division of Police, to authorize the expenditure of $25,000.00 from the Law Enforcement Seizure Fund; and to declare an emergency. ($25,000.00)
Body
WHEREAS, the Division of Police's Crime Analysis Unit is in dire need of a new system to provide reports to identify, analyze, and communicate crime problems and trends; and
WHEREAS, it is in the City's best interest to procure professional services to perform a proper detailed system analysis for the Division of Police; and
WHEREAS, a formal bid opening was held on February 28, 2012 for consulting services for the Division of Police; and
WHEREAS, based on the committee's recommendation, the Director of Public Safety should enter into a contract with Alternative Business Systems LLC for professional consulting services; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Public Safety Department, in that it is immediately necessary to enter into a contract with Alternative Business Systems LLC so that a software system can be put in place thereby preserving the public health, peace, property, safety and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety is hereby authorized and directed to enter into a contract between the Division of Police and Alternative Business Systems LLC for consulting services based on the committee's recommendation.
SECTION 2. That the expenditure of $25,000.00, or so much thereof as may be necessary, is hereby authorized to be expended as follows:
|Dept.30-03|FUND 219|Sub Fund 016|Obj. Level (1) 03|Obj. Level (3) 3336| OCA Code 300988| $22,000.00
|Dept.30-03|FUND 219|Sub Fund 002|Obj. Level (1) 03|Obj. Level (3) 3336| OCA Code 301838 | $3,000.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approved nor vetoes the same.