Explanation
The Public Service Department, Transportation Division, requires purchase of mast arm traffic signal poles, pvc conduit and fixtures, pedestrian pushbuttons, strain pole clamps, detector harnesses, and span wire hanger kits for its Traffic Signal System.
Some of these commodities are available for purchase through three (3) existing citywide universal term contracts (UTC):
Path Master, CC#341233777 Expires: 3/28/10
General Supply and Services, Inc., CC#205021902, Expires: 4/26/09
Becker Electric, CC#310553243, Expires 8/18/08
The remaining items needed were successfully bid:
SO028429 for pedestrian pushbuttons had 1 response, Baldwin and Sours, Inc. (Majority) was lowest most responsive bidder (CC#311104513, Expires: 5/7/10)
SO028308 for Strain Pole Clamps had 1 response. Path Master (Majority) was lowest most responsive bidder (CC#341233777, Expires: 3/28/10)
SO028322 for Detector harnesses had 2 responses. Path Master (Majority) was lowest most responsive bidder (CC#341233777, Expires: 3/28/10)
SO028701 for Span wire hanger kits had 3 responses. Traffic Parts, Inc. (Majority) was lowest most responsive bidder (CC#760196834, Expires: 6/14/09)
This ordinance authorizes the purchases per these contracts and successful bids to meet the Transportation Division's anticipated needs for these products for the remainder of 2008 in the amount of $258,275.00.
Fiscal Impact: Funds for these expenditures are budgeted and available within the 2008 Capital Improvements Budget in the Voted 1995, 1999, 2004 Streets and Highways Fund in the traffic signal installation project.
Emergency action is requested to provide for an uninterrupted supply of these commodities that are critical to the division's programs that promote and enhance pedestrian and motorist safety and traffic control.
Title
To authorize the Finance & Management Director to establish purchase orders from existing universal term contracts and to establish four new contracts for the purchase of traffic signal equipment; to authorize the expenditure of $258,275.00 or so much thereof as may be necessary from the Voted 1995, 1999, 2004 Streets and Highways Fund; and to declare an emergency. ($258,275.00)
Body
WHEREAS, the Transportation Division requires mast arm traffic signal poles, pvc conduit and fixtures, pedestrian pushbuttons, strain pole clamps, detector harnesses, and span wire hanger kits to perform its mission of promoting pedestrian safety and traffic control; and
WHEREAS, these items can be purchased through three (3) existing citywide universal term contracts that were established by the Purchasing Office for this purpose; and
WHEREAS, items not on citywide universal contracts were successfully bid and contracts will be awarded to three (3) vendors for this purpose; and
WHEREAS, this ordinance authorizes the purchase of the Transportation Division's anticipated needs for these commodities for the remainder of 2008; and
WHEREAS, this ordinance authorizes the expenditure of up to $258,275.00 for these traffic commodities; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is immediately necessary to provide for an uninterrupted supply of traffic commodities that are critical to the division's programs that promote and enhance pedestrian and motorist safety and traffic control, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and hereby is authorized to establish purchase orders per the terms and conditions of existing citywide contracts for the purchase of mast arm traffic signal poles, pvc conduit and fixtures, pedestrian pushbuttons, strain pole clamps and detector harnesses through three (3) existing universal term contracts established by the Purchasing Office for this purpose on behalf of the Transportation Division as follows:
Path Master (total $150,000.00)
#FL 003701 / expires 4/30/09 / Mast Arm Signal Poles
Project 540007
General Supply & Services Inc. (total $40,000.00)
#FL003703 / expires 04/30/09 / Mast Arm Signal Poles
Project 540007
Becker Electric (total $20,000.00)
#FL003783 / expires 11/30/10 / PVC Conduit and Fixtures
Project 540007
SECTION 2: That the the Finance and Management Director is authorized to enter into contract with the following vendors:
Baldwin & Sours (total $17,400.00)
SO028429 for pedestrian pushbuttons not on current contracts; Baldwin & Sours, CC#311104513 Expires: 5/7/10 (majority firm)
Project 540007
Path Master (total $13,200.00)
SO028308 for strain pole clamps not on current contracts; Path Master, CC#341233777, Expires: 3/28/10 (majority firm)
Project 540007
Path Master (total $8,800.00)
SO028322 for detector harnesses not on current contracts; Path Master, CC#341233777, Expires: 3/28/10 (majority firm)
Project 540007
Traffic Parts, Inc. (total $8,875.00)
SO028701 for span wire hanger kits not on current contracts; Traffic Parts, Inc., CC# 760196834, Expires: 6/14/09
Project 540007
SECTION 3. That the expenditure of $258,275.00 or so much thereof as may be necessary be and hereby is authorized to be expended from Fund 704, the Voted 1995, 1999, 2004 Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6621, OCA Code 644385, project 540007, signal installation to pay the cost thereof.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force form and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.