Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Tim Lai Architect for the design and construction documents for a pavilion space in Italian Village Park in the Italian Village neighborhood. The work will include open shade structures, a small stage, locked storage space and seating in the park as part of the original master plan adopted by Italian Village Society in 2009.
Background: Italian Village Park is a small neighborhood park in the heart of Italian Village was renovated at the community request in 2009 through a master plan process based on community survey. Phase one was implemented with the desire to fundraise for Phase 2, the pavilion and stage at the west end of the park as shown on the master plan.
Mark Woods Development proposed the development of multi-story apartment building and garage immediately adjacent to Italian Village Park on the west property line to the Italian Village Commission in 2013. Through community meetings with both the IV Commission and Society, The Wood Companies obtained community and city support of the development by a financial commitment of $10,000 towards the landscaping of the no build easement on the west end of the park, a $60,000 contribution toward building the park pavilion and $3,000 to Italian Village Society park budget each year for 10 years.
The costs for this project will be $36,000.00 with a contingency of $4,000.00 for a total of $40,000.00.
The department is requesting the waiver of the formal bidding provisions of the Columbus City Codes to enter into a contract with Tim Lai Architect due to the design competition that was held to choose the architect. The selection was done by a juried 7 member panel that included 2 residents of Italian Village, a member of the Italian Village Society, an Italian Village Architect, 2 design professionals and an Italian Village business representative. Each firm gave a presentation of their design for jury review. 3 panel advisors/non-voting members also attended and had input on the selection from the following: Development Department, Recreation and Parks and the Italian Village Commission.
Principal Parties:
Tim Lai Architect
400 W. Rick Street, Columbus, OH 43215
Eliza Ho, 614-378-9662
Contract Compliance Number: in process
Contract Compliance Expiration Date: in process
Benefits to the Public: The Italian Village Community and Society have a strong tie to the park and have advocated for the pavilion shade structure to better utilize the park for the neighboring residents. The Society has had a close relationship with the Recreation and Parks Department and maintains the plant beds in the park, as well as fund raising for park improvements.
Area(s) Affected: Planning Area: 13
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by implementing the action plan recommendations of upgrading at least five neighborhood parks per year.
Fiscal Impact: $40,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of the Recreation and Parks Department to enter into contract with Tim Lai Architect for the design and construction documents for a pavilion space in Italian Village Park in the Italian Village neighborhood; to waive the competitive bidding provisions of City Code Chapter 329; to authorize the expenditure of $36,000.00 with a contingency of $4,000 for a total of $40,000 from the Recreation and Parks Voted Bond Fund. ($40,000.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with Tim Lai Architect for the design and construction documents for a pavilion space in Italian Village Park in the Italian Village neighborhood; and
WHEREAS, it is necessary to waive competitive bidding provisions of the Columbus City Code 329 and contract with Tim Lai Architect; and
WHEREAS, it is necessary to authorize the expenditure of $36,000.00 with a contingency of $4,000.00 for a total of $40,000.00 from the Recreation and Parks Voted Bond Fund;
WHEREAS, it has become necessary in the usual daily operation of the Department of Recreation and Parks to authorize the Director to enter into contract with Tim Lai Architect for the preservation of the public health, safety and welfar; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with Tim Lai Architect for the design and construction documents for a pavilion space in Italian Village Park in the Italian Village neighborhood.
SECTION 2. That this Council finds it in the City's best interests to waive the competitive bidding provisions of City Code Chapter 329 in regards to the action authorized in Section 1.
SECTION 3. To authorize the expenditure of $36,000.00 with a contingency of $4,000.00 for a total of $40,000.00 from the Recreation and Parks Voted Bond Fund.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. For the purpose stated in Section 1, the expenditure of $40,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.