Explanation
Background: This legislation authorizes the Finance and Management Director to enter into a professional services contract for the Office of Construction Management with Advanced Engineering Consultants for architectural and engineering consulting services for the City Hall HVAC, Fire Protection System, and Plumbing System Renovation Project. The Office of Construction Management wishes to use Advanced Engineering Consultants through the completion of the project. Services are to include, but are not limited to: providing HVAC, plumbing, and sprinkler system design and construction administration services; upgrading to a 15kV switch and electrical service to the HVAC equipment; and, providing architectural support services for this project. This project will comply with LEED criteria and serve to maintain the historical integrity of City Hall.
Requests for Statements of Qualifications were available on February 6, 2007, and responses were to be submitted on or before March 2, 2007. The City received three statements, from the following firms: Advanced Engineering Consultants (FBE), Dynamix Engineering, Ltd. (MBE), and Roger D. Fields & Associates. A three-person committee evaluated the proposals, consisting of one member from the Equal Business Opportunity Commission Office and two members from the Office of Construction Management.
The scores were as follows:
Advanced Engineering Consultants (FBE): 514 points
Dynamix Engineering, Ltd. (MBE): 503 points
Roger D. Fields & Associates: 465 points
Advanced Engineering Consultants was the highest-ranked firm, receiving consistently high marks from the Committee. Overall, the Evaluation Committee has decided the statement submitted by Advanced Engineering Consultants best spoke to the spirit and intent of the request. Furthermore, the Committee believes they presented a team that could best respond to not only the engineering-related issues, but also those surrounding the architectural integrity of City Hall. In addition, Advanced Engineering Consultants is currently part of a team that is working on other City Hall renovations. The Finance and Management Director confirmed the Committee's decision.
This ordinance also authorizes the transfer of $362,358.86 between projects within the Construction Management Capital Improvements Budget as a temporary funding measure until bonds are sold to reimburse the Muncipal Court Renovation Project and amends the 2007 Captial Improvement Budget, ordinance #0733-2007, to reflect the expenditure of this project.
Emergency action is requested so that the needed HVAC upgrades can be initiated and completed as quickly as possible, thereby restoring proper heating and cooling within the building. Additionally, this project will upgrade the electrical service, provide for the design of a sprinkler system, and maintain the architectural significance of City Hall.
Fiscal Impact: The total amount of this contract is $580,000.00. The amount of $362,358.86 will be transferred from the Municipal Court Renovations Project to the City Hall Renovations Project. This is a temporary measure and the amount will be reimbursed upon completion of the bond sale.
Advanced Engineering Consultants, Contract Compliance #31-1612308, expiration date 07/13/2008.
Title
To authorize the Finance and Management Director to enter into contract for the Office of Construction Management with Advanced Engineering Consultants for architectural and engineering consulting services for the City Hall HVAC, Fire Protection System, and Plumbing System Renovation Project; to amend the 2007 Capital Improvements Budget; to authorize the City Auditor to transfer $362,358.86 between projects within the Construction Management Capital Improvement Fund; to authorize the expenditure of $580,000.00 from the Construction Management Capital Improvement Fund, and to declare an emergency. ($580,000.00).
Body
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to contract with a professional services company for general architectural and engineering services for the City Hall HVAC, Fire Protection System, and Plumbing System Renovation Project, and
WHEREAS, the Finance and Management Department advertised Requests for Statements of Qualifications (RFSQ's) on February 6, 2007, and
WHEREAS, a three-person evaluation committee recommended Advanced Engineering Consultants as the most qualified firm, and
WHEREAS, this ordinance amends the Capital Improvements Budget, ordinance #0733-2007, and
WHEREAS, this ordinance authorizes the City Auditor to transfer $362,358.86 between projects within the Construction Management Capital Improvments Budget, and
WHEREAS, it is the recommendation of the Finance and Management Director to contract with Advanced Engineering Consultants for general architectural and engineering services, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to contract with Advanced Engineering Consultants for general architectural and engineering services for the City Hall HVAC, Fire Protection System, and Plumbing System Renovation Project in order to enable the City to have access to these critical services immediately, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2007 Capital Improvement Budget is hereby amended as follows:
Office of Construction Management 45-50
Project/Project # CIB Amount Revised CIB
City Hall Renovations 570031 (New Funding Only) $4,390,000 $4,027,641
City Hall Renovations 570031 (Carryover Funding) $272,661 $635,020
Municipal Court Renovations 570043 (New Funding Only) $4,906,000 $5,268,359
Municipal Court Renovations 570043 (Carryover Funding) $2,764,821 $2,402,462
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Construction Management Capital Improvement Fund as follows:
FROM:
Dept/Div: 45-50|Fund: 733|Project Number 570043|Project Name - Municipal Court Renovations|OCA Code 450028|Amount $362,358.86
TO:
Dept/Div: 45-50|Fund: 733|Project Number 570031|Project Name - City Hall Renovations|OCA Code 450028|Amount $362,358.86
SECTION 3. That the expenditure of $580,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 733
Project: 570031
OCA: 450028
Object Level 1: 06
Object Level 3: 6620
Amount: $580,000.00
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.