Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with R.W. Setterlin Building Company for construction of a new truck wash bay and material storage area at the Department of Public Service maintenance operations outpost, located at 1850 East 25th Avenue. The truck wash bay building will include a street sweeper debris cleaning area with an accommodating pre wash area, proper drainage to meet EPA/SWPP guidelines, and a back flow preventer on the main water line. This contract will also construct a covered storage area for street maintenance materials.
Formal bids were solicited and the City received four (4) bids (0 FBE, 0 MBE) on June 28, 2019 as follows:
Company City AS1/FBE/MBE Bid Amount
R.W. Setterlin Building Company Columbus N/A $2,843,000
2K General Company Delaware N/A $2,906,000
Elford, Inc. Columbus N/A $2,958,156
Gutknecht Construction Co. Columbus N/A $3,190,000
The Office of Construction Management recommends the bid and award be made to the lowest, responsive, and responsible bidder, R.W. Setterlin Building Company.
R.W. Setterlin Building Company Contract Compliance No. 31-0836188, expiration date January 1, 2021.
Emergency action is requested so that so that this new truck wash bay and material storage area can be placed into service as soon as possible.
Fiscal Impact: This legislation authorizes an appropriation and expenditure of $2,843,000.00 from the Street Construction Maintenance and Repair Fund with R.W. Setterlin Building Company for the construction of a new truck wash bay and material storage area at 1850 East 25th Avenue.
Title
To authorize the Director of Finance and Management to enter into a contract, on behalf of the Office of Construction Management, with R.W. Setterlin Building Company for the construction of a new truck wash bay and material storage area at the Department of Public Service maintenance operations outpost on East 25th Avenue; to authorize the appropriation and expenditure of $2,843,000.00 from the Street Construction Maintenance and Repair Fund; and to declare an emergency. ($2,843,000.00)
Body
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to enter into a contract for the construction of a new truck wash bay and material storage area at the Public Service maintenance operations outpost, located at 1850 East 25th Avenue; and
WHEREAS, formal bids were solicited by the Office of Construction Management and the City received four bids on June 25, 2019; and
WHEREAS, R.W. Setterlin Building Company was deemed the lowest, responsive, and responsible bidder; and
WHEREAS, it is necessary to authorize the expenditure of $2,843,000.00 from the Street Construction Maintenance and Repair Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with R.W. Setterlin Building Company for the construction of a new truck wash bay and material storage area at 1850 East 25th Avenue so that this new truck wash bay and material storage area can be placed into service as soon as possible, thereby, preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with R.W. Setterlin Building Company for construction of a new truck wash bay and material storage area at the Department of Public Service maintenance operations outpost located at 1850 East 25th Avenue.
SECTION 2. That a supplemental appropriation from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2019, the sum of $2,843,000.00 is appropriated in Fund 2265 (Street Construction Maintenance and Repair Fund), Dept-Div 5911 (Division of Infrastructure Management), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $2,843,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction Maintenance and Repair Fund), Dept-Div 5911 (Division of Infrastructure Management), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.