Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a construction contract with Danbert Electrical Corporation, via the City’s Invitation For Bid process, for the Street Lighting Improvements for CKT # 128 & CKT # 80 project, CIP #670899-100000, in an amount up to $457,155.81, and to encumber funds with the Department of Public Service for prevailing wage services in an amount up to $2,000.00, for a total expenditure of $459,155.81.
The lighting on E. Broad Street between Garfield and 21st includes two streetlight circuits that are in disrepair and require significant upkeep. This project replaces the controller and approximately 27 lights and poles on E. Broad Street between Garfield and 21st, as well as replacing the existing wiring with a 3-wire electrical system. The new lighting will be LED Cobrahead lighting.
The Community Planning Area is 56 - Near-East community.
TIMELINE: Contract work is required to be completed in a manner acceptable to the City within 180 days from the date that a Notice to Proceed (NTP) is given by the City. Construction is projected to begin in January of 2025 and be completed by July of 2025.
ESTIMATED COST OF PROJECT: The bid amount and proposed award amount is $457,155,81 that includes a 15% construction contingency amount that will be utilized to fund needed and approved changes in the work. No contract modifications are anticipated at this time; however, construction exigency might later compel modification of this contract, if unforeseen difficulties are encountered.
Cost summary:
Original Contract $ 457,155.81
Future Anticipated Needs $ 0.00
CONTRACT TOTAL $ 457,155.81
Prevailing Wage Charge $2,000.00
$459,155.81
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The installation of LED lighting within the project area will provide both an additional sense of safety and security to the residents. This may also deter criminal activity, which would lessen the financial impact on city resources such as the Police and Fire departments.
3. BID INFORMATION
This project was formally advertised on the Vendor Services and Bid Express websites from 7/11/2024 through 8/28/2024. Three bids were received:
Name Bid Amount_______ _City/State Status
Danbert Electrical Corporation $457,155.81 Plain City, OH MAJ
Jess Howard Electric Company $526,301.86 Blacklick, OH MAJ
Complete General Construction $589,973.00 Columbus, OH MAJ
The Danbert Electrical Corporation’s bid was evaluated and deemed the lowest, best, most responsive bid. Danbert Electrical Corporation’s certification was in good standing at the time of the contract award.
4. CONTRACT COMPLIANCE INFORMATION
Danbert Electrical Corporation’s contract compliance number is CC023222 and expires 6/29/25.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 13% as assigned by the City’s Office of Diversity and Inclusion (ODI). The low bidder, Danbert Electrical Corporation, submitted a Utilization Plan meeting the 13% goal. After review of their Utilization Plan and other related information the contractor submitted with their bid response, ODI has approved an MBE/WBE Program goal of 13% for this contract. Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the bid documents for this contract.
As part of their proposal, Danbert Electrical Corporation, has proposed the following four subcontractors to perform contract work:
Company Name City/State ODI Certification Status
Goldtech Ohio Columbus, Ohio MBE
Garcia Surveyors Columbus, Ohio MBE
Danbert Electrical Corporation Plain City, Ohio MAJ
Paul Peterson Columbus, Ohio MAJ
The certification of the above companies was in good standing at the time the bid was awarded.
6. PRE-QUALIFICATION STATUS
Danbert Electrical Corporation and all subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
7. FISCAL IMPACT
Funding in the amount of $459,155.81 is available and appropriated within the Electricity Bond Fund, Fund 6303. The 2024 Capital Improvement Budget must be amended to align budget authority with the proper project. A transfer of cash and appropriation between projects within the Electricity Bond Fund, Fund 6303, is needed to align cash and appropriation with the proper project.
Title
To authorize the Director of the Department of Public Utilities to enter into a construction contract with Danbert Electrical Corporation for the Street Lighting Improvements for CKT # 128 & CKT # 80 project; to authorize an amendment to the 2024 Capital Improvement Budget; to authorize a transfer of cash and appropriation between projects within the Electricity Bond Fund; and to authorize the expenditure of up to $459,155.81 for the project. ($459,155.81)
Body
WHEREAS, the Department of Public Utilities is engaged in the Street Lighting Improvements for CKT # 128 & CKT # 80 project; and
WHEREAS, three bids for the Street Lighting Improvements for CKT # 128 & CKT # 80 project were received and opened on 8/28/2024; and
WHEREAS, the bid from Danbert Electrical Corporation was evaluated and deemed the lowest, best, most responsive bid; and
WHEREAS, the 2024 Capital Improvement Budget must be amended to align budget authority with the proper project; and
WHEREAS, a transfer of cash and appropriation within the Electricity Bond Fund, Fund 6303, is needed to align cash and appropriation with the proper project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into a construction services contract with Danbert Electrical Corporation for the Street Lighting Improvements for CKT # 128 & CKT # 80 project; and
WHEREAS, it is necessary to expend funds to pay for this project; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2024 Capital Improvement Budget authorized by Ordinance 1907-2024 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6303 / 670774 - 100000 / Conversion to 3 Wire (Voted Electricity Carryover) / $500,000.00 / $135,819.00 / ($364,181.00)
6303 / 670899-100000 / Circuits 128 and 80 Street Lighting Improvements (Voted Electricity Carryover) / $94,975.00 / $459,156.00 / $364,181.00
SECTION 2. That the transfer of $364,180.81, or so much thereof as may be needed, is authorized between projects within the Electricity Bond Fund, Fund 6003, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Utilities is hereby authorized to enter into a construction services contract for the Street Lighting Improvements for CKT # 128 & CKT # 80 project with Danbert Electrical Corporation, 7991 Memorial Drive, Plain City, Ohio 430064, in an amount up to $457,155.81, in accordance with the terms and conditions of the contract on file in the Department of Public Utilities; and to encumber funds in an amount up to $2,000.00 with the Department of Public Service to provide prevailing wage services for the project.
SECTION 4. That the expenditure of up to $459,155.81, or so much thereof as may be needed, is hereby authorized from the Electricity Bond Fund, Fund 6303, per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.