Explanation
The purpose of this legislation is to authorize the Director of Finance and Management to establish blanket purchase orders with Great Lakes Petroleum Company for the Division of Sewerage and Drainage to obtain Heating Oil in accordance with a cooperative purchasing contract competitively bid by the State of Ohio, GDC027E, Contract Number RS901110-3. Great Lakes Petroleum Company was awarded the contract for District 6 which includes Columbus.
This contract was bid specifically to be a cooperative contract for use by other governmental agencies in accordance with Chapter 1545 of the Ohio Revised Code (ORC). The State of Ohio contract expires April 30, 2013, the funding on this ordinance is for expenses that will occur in the winter months of 2011-2012 and 2012-2013. The City of Columbus does not have a Universal Term Contract for this product. Ordinance 582-87 authorizes the City of Columbus to participate in cooperative purchasing contracts and as a member of the Central Ohio Organization of Public Purchasers (CO-OPP), the City of Columbus is authorized to purchase from this contract. A copy of the State of Ohio contract is attached.
The Division of Sewerage and Drainage, Southerly Wastewater Treatment Plant and Jackson Pike Wastewater Treatment Plant require Heating Oil for boilers that heat the buildings throughout the plants. The Jackson Pike Wastewater Treatment Plant offsets some of the cost of heating by using naturally created methane.
SUPPLIER: Great Lakes Petroleum Co (34 -1850508) Expires 5-11-13
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $255,000.00 is required for this purchase.
$220,949.52 has been spent to date in 2012.
$548,881.18 was spent in 2011.
$339,673.45 was spent in 2010.
$449,987.44 was spent in 2009.
EMERGENCY DESIGNATION: The Division of Sewerage and Drainage is requesting City Council to designate this ordinance an emergency measure in order to allow for the immediate purchase of Heating Oil. Due to a significant increase in price for heating oil and two buildings being brought online that are heated by boilers the Southerly Wastewater Treatment Plant has already exhausted established funding for this winter season and is in need of additional funds to continue to operate the boilers that heat the various buildings throughout the plant.
Title
To authorize the Director of Finance and Management to establish Blanket Purchase Orders for Heating Oil from an established State of Ohio Cooperative Purchase Contract with Great Lakes Petroleum Company for the Division of Sewerage and Drainage, to authorize the expenditure of $255,000.00 from the Sewerage System Operating Fund, and to declare an emergency. ($255,000.00)
Body
WHEREAS, a Cooperative Purchasing Contract has been established with Great Lakes Petroleum Company, by the State of Ohio, GDC027E, Contract Number RS901110-3 for use by the State and other governmental entities that are members of the Central Ohio Organization of Public Purchasers (CO-OPP) for the option to purchase Heating Oil through April 30, 2013; and,
WHEREAS, the funding for this purchase will be for heating oil to be used during the balance of the 2011-2012 and the upcoming 2012-2013 winter months, and
WHEREAS, the Division of Sewerage and Drainage wishes to establish blanket purchase orders to heat buildings at both the Southerly Wastewater Treatment Plant and the Jackson Pike Wastewater Treatment Plant, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to establish blanket purchase orders for the purchase of Heating Oil to allow for tanks to be filled without delay to keep the boilers in operation so as to provide the necessary heat in the various buildings throughout the plants; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish blanket purchase orders for the purchase of Heating Oil from a State of Ohio Cooperative Contract with Great Lakes Petroleum Company, for use by the Division of Sewerage and Drainage.
SECTION 2. That the expenditure of $255,000.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650,
Jackson Pike Wastewater Treatment Plant
OCA: 605030
Object level 1: 02
Object Level 3: 2278
Amount: $55,000.00
Southerly Wastewater Treatment Plant
OCA: 605055
Object Level 1: 02
Object Level 3: 2278
Amount: $200,000.00
TOTAL: $255,000.00
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.