Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the professional engineering services agreement with Burgess and Niple, Inc. for the Bethel Road Booster Station Improvements Project, for the Division of Water Contract No. 1122.
This project consists of two phases. Phase One was legislated under original agreement, EL009190 (Ordinance No. 2012-2008), and consisted of studying two booster stations, Bethel and Henderson; evaluating alternatives that would best utilize the stations; and improving system efficiencies. Phase One generated recommendations that were evaluated during the Business Case Evaluation (BCE) process.
Modification Number One (current) is for Phase Two which includes the implementation of those recommendations. The consultant will be responsible for the design and plan preparation, bidding, review of construction submittals during construction, and preparation of record plans.
1.1 Amount of additional funds to be expended: $376,424.00
Original Agreement Amount: $100,804.00 (EL009190)
Modification 1 (current) $376,424.00
Modification 2 (future) $ 50,000.00
Total (Orig. + Mods.1-2) $527,228.00
1.2. Reasons additional goods/services could not be foreseen:
Ordinance No. 2012-2008 stated this project consisted of two phases and that a modification to the contract will be required for Phase Two once the scope was determined in Phase One.
1.3. Reason other procurement processes are not used:
Burgess & Niple, Inc. is familiar with the details of the project. This contract was anticipated to be funded in two phases as indicated on the original authorizing legislation (Ordinance No. 2012-2008). The process of selecting and contracting with a new consultant team at this time and having them start with data and reports prepared by another consultant would further delay the project.
1.4. How cost of modification was determined:
A cost estimate, including labor hours, was provided by the consultant, and approved by the City's staff.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The utilization of the Bethel Road Booster Station will increase, allowing the Division of Water to meet peak demands of the northwest area of the water distribution system. Additionally, by completing this project, the Cleveland Booster Station (north side of town), which is currently being utilized to the maximum capacity, would be utilized less. This would reduce risk and maintenance costs for this station.
3. CONTRACT COMPLIANCE INFO: 31-0885550, expires 10/4/14, Majority
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Burgess and Niple, Inc.
4. FUTURE AGREEMENT MODIFICATION: A future contract modification is expected during the construction phase of the project to assist the City in preparing for long-term operations and maintenance.
5. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary, as well as an amendment to the 2013 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify the professional engineering services agreement with Burgess and Niple, Inc. for the Bethel Road Booster Station Improvements Project; for the Division of Water; to authorize a transfer and expenditure up to $376,424.00 within the Water Works Enlargement Voted Bonds Fund; and to amend the 2013 Capital Improvements Budget. ($376,424.00)
Body
WHEREAS, Contract No. EL009190 with Burgess and Niple, Inc. was authorized by Ordinance No. 2012-2008, passed February 2, 2009, was executed on March 24, 2009, and approved by the City Attorney on April 2, 2009, for Phase One of the Bethel Road Booster Station Improvements Project; and
WHEREAS, Modification No. 1 to the agreement is necessary in order to provide services for Phase Two, which include implementing the recommendations found in Phase One; and
WHEREAS, Modification No. 2 to the agreement will be sought in the future for continuation of the Operations and Maintenance (O&M) Ready process; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to modify and increase the professional engineering services agreement with Burgess and Niple, Inc. for the Bethel Road Booster Station Improvements Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the professional engineering services agreement with Burgess and Niple, Inc. for the Bethel Road Booster Station Improvements Project, in the amount of $376,424.00.
SECTION 2. That this agreement modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That the City Auditor is hereby authorized to transfer $226,424.00 within the Department of Public Utilities, Division of Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, Object Level Three 6677, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690428-100003 (carryover) | DRWP Cap. Incr. Filter Bldg. | 664283 | -$226,424.00
606 | 690473-100001 (carryover) | Bethel/Henderson Booster Sta. | 664731 | +$226,424.00
*Project 690473-100001 (carryover) already has a balance of $150,000.
SECTION 4. That the 2013 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
606 | 690428-100003 (carryover) | DRWP Cap. Incr. Filter Bldg. | $34,829,171 | $34,602,747 | -$226,424
606 | 690473-100001 (carryover) | Bethel/Henderson Booster Sta. | $150,000 | $376,424 | +$226,424
SECTION 5. That an expenditure up to $376,424.00 is hereby authorized for the Bethel Road Booster Station Improvements Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690473-100001 (carryover), Object Level Three 6677, OCA Code 664731.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all agreements or agreement modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.