City of Columbus - File #: 1929-2004

• File #: 1929-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/22/2004
• In control: Administration Committee
• On agenda: 11/22/2004
• Final action: 11/24/2004
• Title: To authorize the Public Service Director to enter into contract for the Facilities Management Division with Pavement Protectors, Inc., for the renovation of concrete and asphalt parking lots at various Fire Stations and the Fire Training Academy, to authorize the expenditure from the Public Safety Capital fund, and to declare an emergency. ($451,705.00)

Date	Ver.	Action By	Action	Result
11/24/2004	1	MAYOR	Signed
11/24/2004	1	CITY CLERK	Attest
11/22/2004	1	Columbus City Council	Approved	Pass
11/22/2004	1	COUNCIL PRESIDENT	Signed
11/17/2004	1	ODI DIRECTOR	Reviewed and Approved
11/17/2004	1	ODI DIRECTOR	Reviewed and Approved
11/17/2004	1	Service Drafter	Sent for Approval
11/17/2004	1	CITY ATTORNEY	Reviewed and Approved
11/17/2004	1	Service Drafter	Sent to Clerk's Office for Council
11/16/2004	1	Finance Reviewer	Reviewed and Approved
11/16/2004	1	FINANCE DIRECTOR	Reviewed and Approved
11/16/2004	1	SERVICE DIRECTOR	Reviewed and Approved
11/16/2004	1	Auditor Reviewer	Reviewed and Approved
11/16/2004	1	CITY AUDITOR	Reviewed and Approved
11/16/2004	1	SERVICE DIRECTOR	Reviewed and Approved
11/16/2004	1	EBOCO Reviewer	Reviewed and Approved
11/10/2004	1	SERVICE DIRECTOR	Reviewed and Approved
11/9/2004	1	Service Drafter	Sent for Approval
10/29/2004	1	SAFETY DIRECTOR	Reviewed and Approved
10/29/2004	1	Service Drafter	Sent for Approval
10/25/2004	1	Safety Reviewer	Reviewed and Approved
10/25/2004	1	Safety Reviewer	Reviewed and Approved
10/22/2004	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND:  This ordinance authorizes the Public Service Director to enter into contract for the Facilities Management Division with Pavement Protectors, Inc., in the amount of $451,705.00 for the renovation of concrete and asphalt parking lots at Fire Stations 1, 4, 5, 6, 7, 8, 11, 12, 13, 14, 15, 16, 17, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, 30, 31, 32, 33, and the Fire Training Academy.  The current concrete and asphalt at these Fire Division locations are in a state of disrepair and represent a potential hazard.  The renovations will consist of concrete repair, asphalt repair, crack fill, sealing and striping the asphalt.  The contractor has one hundred eighty (180) days upon notification of the award of the contract to complete the project.  

Formal proposals were solicited on September 20, 2004.  Four firms submitted proposals on October 12, 2004 as follows:  (0 MBE, 0 FBE).

                         Heiberger Paving, Inc.                                $347,947.00                      

          Pavement Protectors, Inc.                          $451,705.00

                         Columbus Asphalt Paving, Inc.                $494,085.00

                         Decker Construction                    $561,916.00

It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, Pavement Protectors, Inc.  Heiberger Paving, Inc. withdrew its bid on October 15, 2004 after discovering significant errors in its bid preparation.

Emergency action is requested so that the contractor will be able to complete as much of this project as possible during good weather.  

Fiscal Impact:  The Fire Division budgeted $480,000 in the 2004 Capital Improvement Budget for this project.  Pavement Protectors, Inc. Contract Compliance Number 31-1131599, expiration 08/02/2007.

Title

To authorize the Public Service Director to enter into contract for the Facilities Management Division with Pavement Protectors, Inc., for the renovation of concrete and asphalt parking lots at various Fire Stations and the Fire Training Academy, to authorize the expenditure from the Public Safety Capital fund, and to declare an emergency.  ($451,705.00)

Body

WHEREAS, the concrete and asphalt parking lots at Fire Stations 1, 4, 5, 6, 7, 8, 11, 12, 13, 14, 15, 16, 17, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, 30, 31, 32, 33, and the Fire Training Academy are in disrepair and in need of renovation, and  

WHEREAS, formal competitive bids were advertised and received by the Facilities Management Division for the renovation of the concrete and asphalt parking lots at the aforementioned Fire Stations and the Fire Training Academy , and

WHEREAS, the Facilities Management Division recommends acceptance of the bid submitted by Pavement Protectors, Inc. as the most responsive and responsible bidder, and

WHEREAS; an emergency exists in the usual daily operation of the Public Service Department, Facilities Management Division, in that it is immediately necessary to authorize the Public Service Director to enter into contract with Pavement Protectors, Inc. for the renovation of concrete and asphalt parking lots at various Fire Stations and the Fire Training Academy, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1.  That the Public Service Director is hereby authorized to contract with Pavement Protectors, Inc. for the renovation of concrete and asphalt parking lots at Fire Stations 1, 4, 5, 6, 7, 8, 11, 12, 13, 14, 15, 16, 17, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, 30, 31, 32, 33, and the Fire Training Academy.

SECTION 2.   That the expenditure of $451,705.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:

Division: 30-04

Fund: 701

Project:  340103

OCA Code: 644559

Object Level 1: 06

Object Level 3: 6641

Amount: $451,705.00

SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.