Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase ADS Flow Monitoring Parts & Service with ADS, LLC. The Division of Sewer & Drainage is the primary user of ADS Flow Monitoring Parts & Service. ADS, LLC provides the equipment to monitor the flow of storm water throughout the city’s sewage system. ADS LLC is the sole source for the flow monitoring equipment and software, that is used by the City of Columbus. Ordinance # 2374-2021 was passed on October 11, 2021 extending the contract until November 30, 2023 with an additional one - year extension. The term of the proposed option contract would be two years, expiring November 30, 2026, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General budget Reservation BRPO02726
ADS, LLC., CC# 010326, Expires 1/5/2026
Estimated Annual Expenditure: $175,000.00
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance due to the fact that resolution of terms and conditions with the vendor, has taken more time than anticipated and the November 30, 2024 expiration date is approaching rapidly. This is an extremely critical contract as this UTC is responsible for monitoring all the flow of storm water throughout the City of Columbus’s sewage system.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase ADS Flow Monitoring Parts & Service with ADS, LLC in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00).
Body
WHEREAS, the ADS Flow Monitoring Parts & Service UTC will provide for the purchase of flow monitoring equipment, parts, software and services to monitor the flow of storm water throughout the City of Columbus and ADS LLC. is the sole source provider of these goods and services; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Utilities, Division of Sewerage and Drainage, in that it is immediately necessary to authorize the Finance and Management Director, to immediately enter into a Universal Term Contract for the option to purchase ADS Flow Monitoring Parts & Service with ADS, LLC thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase ADS Flow Monitoring Parts & Service with ADS, LLC for a term of approximately two years, expiring November 30, 2026, with the option to renew for one (1) additional year, as follows:
ADS LLC, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726 of this ordinance to pay the cost thereof.
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the May neither approves nor vetoes the same.