Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Polymer with Polydyne, Inc. and Solenis LLC. The Division of Water Reclamation is the sole user for Polymer, used as a sludge conditioner in sludge thickening and dewatering centrifuge processes at the Southerly and Jackson Pike treatment plants. The term of the proposed option contracts would be approximately three (3) years, expiring May 31, 2029, with the option to renew for one (1) additional year or portion thereof. The Purchasing Office opened formal bids on March 12, 2026. Each vendor was asked to bid seven (7) different polymer products. Testing was then conducted at both treatment plants to determine the product which was most effective and at what rate, to determine the overall lowest net price for each plant. Award is to only be made for three products. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO003693.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ032021). Two bids (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Polydyne, Inc., CC#006874 expires 3/12/28, Items 4 and 7, $1.00
Solenis LLC, CC#019949 update pending, Item 2, $1.00
Total Estimated Annual Expenditure: $1,847,000, Division of Water Reclamation, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract will expire 5/31/26.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO003693. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) contracts for the option to purchase Polymer with Polydyne, Inc. and Solenis LLC; to authorize the expenditure of $2.00; and to declare an emergency. ($2.00)
Body
WHEREAS, the Polymer UTC will provide for the purchase of polymer used as a sludge conditioner in sludge thickening and dewatering centrifuge processes; and
WHEREAS, the Purchasing Office advertised and solicited formal bids, which were opened on March 12, 2026, and after testing to find the most effective and lowest cost product selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Water and Power, as the current contract will expire May 31, 2026, and it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract for the option to purchase Polymer, for the immediate preservation of the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contracts for the option to purchase Polymer in accordance with Request for Quotation RFQ032021 for a term of approximately three years, expiring 5/31/29, with the option to renew for one (1) additional year or portion thereof, as follows:
Polydyne, Inc., Items 4 and 7, $1.00
Solenis LLC, Item 2, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO003693 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.