Explanation
BACKGROUND: This ordinance authorizes the Director of Public Safety to enter into contract with Pro-Tow, Inc. in the amount of $1,203,222.00 for towing management services as needed for the City of Columbus and the Division of Police through March 2025. The Division of Police is responsible for the safety and welfare of the traveling public on all public streets, state routes, interstates, and waterways, as well as those endangered by parking violations, accidents and/or abandoned vehicles and watercrafts within the Metropolitan Columbus Area as well as on City-owned land. In an effort to improve the transportation network and access innovative technology, the City sought a smart solution to towing management services.
Four proposals were received by the bid closing date of April 4, 2024, and the evaluation committee determined that Pro-Tow, Inc. was the highest qualified bidder. It is now necessary to authorize the Director of the Department of Public Safety to enter into contract with Pro-Tow Inc. for the continuation of towing management, through March 31, 2025.
BID INFORMATION: An evaluation committee comprised of representatives from the Division of Police, Division of Support Services, with support from the Department of Technology completed a review of the proposals submitted via RFQ026831, by Pro-Tow, Inc., Capital Towing and Recovery, Autura and UR International, Inc. The committee asked for presentations and ultimately decided that Pro-Tow, Inc. was the highest qualified offeror and should be awarded the contract. This contract was for three (3) years with three (3), one (1) year renewals. This contract will run September 1, 2024 through August 31, 2027.
CONTRACT COMPLIANCE: CC000415, Compliance expires 06/14/2025.
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: This ordinance authorizes an expenditure of $1,203,222.00, or so much thereof as may be needed, from the 2024 Police General Fund Budget for the continuation of towing services for the City of Columbus and the Division of Police. Funds budgeted in the 2024 General Fund Budget for this purpose have been encumbered or spent as per Ordinance 0404-2024. Additional funding will have to come from other areas of the service categories. This amount will be shown as a deficit in the quarterly review. In 2023 the Division of Police spent/encumbered $1,800,000.00 and 2022 the Division of Police spent/encumbered $1,800,000.00 for towing services.
Title
To authorize the Director of Public Safety, on behalf of the Division of Police, to enter into contract with Pro-Tow, Inc. for the continuation of towing management services; to authorize an expenditure of $1,203,222.00 from the General Fund. ($1,203,222.00)
Body
WHEREAS, the Department of Public Safety, Division of Police, is responsible for the safety and welfare of the traveling public on all public streets, state routes, interstates and waterways, as well as those endangered by parking violations, accidents and/or abandoned vehicles and watercrafts within the Metropolitan Columbus Area, as well as on City-owned land; and
WHEREAS, the Department of Public Safety, Division of Police issued a Request for Proposals for a Towing Management System; and
WHEREAS, four proposals were received via RFQ026831, and the evaluation committee determined that Pro-Tow, Inc. was the highest qualified offeror; and
WHEREAS, funds are authorized from the Division of Police General Fund budget to pay for these services, and
WHEREAS, this ordinance authorizes the Public Safety Director to enter into contract with Pro-Tow Inc, for towing management services; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized to enter into contract with Pro-Tow, Inc. for the continuation of towing management services.
SECTION 2. That the expenditure of $1,203,222.00, or so much thereof as may be needed, be and the same is hereby authorized from the General Fund in Object Class 03 Contractual Services, per the accounting codes attached to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated from the 2024 General Fund Budget, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. This ordinance shall take effect and be in force from and after the earliest period allowed by law.