Explanation
Background: The Transportation Division is responsible for maintaining and repairing the traffic control devices on the City's roadway system. To accomplish this mission the Division requires two 54' aerial bucket trucks to service the different traffic control devices posted throughout the City. These trucks will replace older trucks that are beyond their useful service lives and provide for a more reliable fleet to carry out services provided by the Division.
Bids were advertised in the City Bulletin and were received by the Purchasing Office on July 5, 2004 for Bid SA-001189GRW as follows:
Vendor / Cab and Chassis / Aerial Lift / Two Unit Cost / Status
Dueco, Incorporated / GMC TC8C042 / Terex T50M / $225,237 / Majority
Byers Chevrolet / Chevrolet C7500 / Altec TA455-L50 / $237,394 / Majority
Center City International / International 7400 / Versalift VST-5000I / $243,156 / Majority
Columbus Peterbilt / Peterbilt 335 / Versalift VST-5000I / $254,360 / Majority
Fiscal Impact: The Transportation Division budgeted $3.2 million for equipment in the 2004 Capital Improvements Budget. Thus far in 2004, the Division has spent $362,701 of the equipment budget. This ordinance authorizes an expenditure of $225,237.00. Including this ordinance, another $2.14 million in equipment legislation is pending before Council. The remaining balance will be used to purchase additional vehicles before the end of 2004. Dueco, Incorporated, contract compliance number #39-1482105, met specifications as the lowest, best, most responsive and most responsible bidder. The Division spent approximately $700,000 in 2003 to purchase dump trucks with plows.
Emergency action is requested to ensure that the aerial sign trucks are available for use as soon as possible.
Title
To authorize the Finance Director to enter into a contract with Dueco, Incorporated, for the purchase of two 54' aerial bucket trucks for the Transportation Division; to authorize the expenditure of $225,237.00 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($225,237.00)
Body
WHEREAS, the Transportation Division is responsible for maintaining and repairing traffic control devices on the City's roadway system; and
WHEREAS, the Transportation Division is in need of two 54' aerial bucket trucks; and
WHEREAS, funds are budgeted and available in the 1995, 1999 Voted Streets and Highways Fund for this expense; and
WHEREAS, an emergency exists in the usual daily operations of the Public Service Department, Transportation Division, in that it is immediately necessary to purchase two 54' aerial bucket trucks to ensure their availability for use as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director is hereby authorized to enter into a contract with Dueco, Incorporated, N4 W22610 Bluemound Road, Waukesha, WI 53186 for the purchase of two (2) aerial bucket trucks in accordance in accordance with the specifications on file in the Purchasing Office.
SECTION 2. That the sum of $225,237.00, or so much thereof as may be needed, is hereby authorized to be expended from fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Object Level One Code 06, Object Level Three Code 6652, OCA Code 644385 and Project 530020.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.