Explanation
Background:
The Division of Planning and Operations utilizes various equipment for projects throughout the City of Columbus. This equipment will replace units that are beyond their useful service life and provide for more reliable equipment to carry out services provided by the Division. These purchases are consistent with the division's replacement program.
This ordinance will establish an Auditor's Certificate and authorize the expenditures for the purchase of needed equipment through the City of Columbus Purchasing office. All bids will be obtained and contracts awarded using City Code 329, however this legislation will set up all the required funding to enter into contracts with the vendors on an as-needed basis.
All equipment will be bid through the City of Columbus Purchasing System and all contracts will be approved by the Director of Finance and Management. The equipment list below provides estimates only.
Competitive bids will be solicited and opened by the Purchasing Office or obtained through any current universal term contract for the following pieces of equipment:
Equipment |
Quantity |
Estimated Cost |
Semi-Tractor w/ Trailer |
1 |
185,000.00 |
Attenuator Trailers |
8 |
122,292.14 |
Wood Chippers |
3 |
115,000.00 |
Anti-Icing Trailers |
5 |
45,000.00 |
40' Aerial Truck |
1 |
160,000.00 |
29' Aerial Trucks |
4 |
445,000.00 |
Plow Attachments for JD Tractors |
8 |
40,000.00 |
F450 Traffic Dump Truck |
1 |
40,000.00 |
Traffic Excavation Trailer |
1 |
15,000.00 |
Traffic Emergency Response Vehicle |
1 |
47,000.00 |
Emergency Designation:
In order to have all the equipment available and to replace old equipment as quickly as possible, it is necessary to authorize this expenditure to have the funding and approval complete when the bidding has been finalized. Emergency legislation is required to proceed with the funding for equipment immediately while the bidding is in process.
Fiscal Impact:
$1,214,292.14 is required and budgeted for these expenditures in the 2013 C.I.B within the Streets and Highways Bonds Fund, no. 704.
Title
To authorize the Director of Finance and Management to enter into various contracts for the purchase of equipment and vehicles for the Department of Public Service, Division of Planning & Operations; to authorize the expenditure of $1,214,292.14 from the Streets and Highways Bonds Fund, no. 704; to establish an Auditor's Certificate in the amount of $1,214,292.14 for the purchases listed within this legislation; and to declare an emergency. ($1,214,292.14)
Body
WHEREAS, the Purchasing Office will solicit competitive bids to acquire various equipment and vehicles for the Department of Planning & Operations, Division of Planning & Operations; and
WHEREAS, funding is available for these purchases from unallocated balances within the Steets and Highways Bond Fund 704; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Planning & Operations in that it is immediately necessary to enter into contracts for equipment and vehicles in order to take delivery as soon as possible thereby preserving the public health, peace, property, safety, and welfare;
NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and hereby is authorized to enter into contracts as listed within this legislation on behalf of the Department of Public Service.
SECTION 2. That the expenditure of $1,214,292.14, or so much thereof as may be necessary, be and is hereby authorized from the Streets and Highways Bonds Fund, no. 704, Dept. 59-11, Project No. 530020-100000 (Voted), Street Equipment, Object Level 6 #6651, OCA Code 591246.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, most responsive and most responsible vendor(s), as required by Columbus City Code Section 329, to the Director of Finance and Management or designee.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.