Explanation
The Public Service Department, Transportation Division, is responsible for the construction, rehabilitation and on-going maintenance of many bridges within the city. The division periodically contracts to clean and seal various bridges; the last such initiative was for $50,000.00 authorized by Ordinance 2146-2004 passed by City Council January 10, 2005.
This legislation authorizes the Public Service Director to enter into contract in an amount up to $50,000.00 for the Bridge Cleaning and Sealing - 2006 project. The project was advertised in the City Bulletin, Dodge Reports and by the Builders Exchange. Six bidders/suppliers requested the bid specifications (4 majority and 2 minority). Three bids were received (2 majority, 1 minority) and tabulated on July 7, 2006 as follows:
bidder / amount bid / vendor status
Contract Sweepers and Equipment / $37,250.07 / majority
McDaniel's Construction Corporation, Incorporated / $44,712.69 / minority
Porter Maintenance, Incorporated / $69,473.25 / majority
Award is to be made to Contract Sweepers and Equipment, contract compliance number 31-0780604 (expires May 26, 2007), as the lowest, best, most responsive and most responsible bidder.
Fiscal Impact: Bids were solicited for purposes of determining which bidder offered the lowest unit pricing. Funding in the amount of $50,000.00 is budgeted and available for this expenditure within the Transportation Division's 2006 Capital Improvements Budget in the 1995, 1999, 2004 Voted Streets and Highways Fund in the Bridge Rehabilitation project and this contract will be established for the full amount budgeted.
Emergency action is requested to allow construction to commence on September 1, 2006, the estimated Notice to Proceed date, to take full advantage of favorable weather conditions. The contractor has been given 365 days to complete the work.
Title
To authorize the Public Service Director to enter into a contract with Contract Sweepers and Equipment for the Bridge Cleaning and Sealing - 2006 project for the Transportation Division; to authorize the expenditure of $50,000.00 from the 1995, 1999, 2004 Voted Streets and Highways Fund and to declare an emergency. ($50,000.00)
Body
WHEREAS, the Public Service Department, Transportation Division, is responsible for the construction, rehabilitation and on-going maintenance of many bridges within the city; and
WHEREAS, the division periodically contracts to clean and seal various bridges; and
WHEREAS, bids were received and tabulated on July 7, 2006 for the Bridge Cleaning and Sealing - 2006 project and a satisfactory bid has been received; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that the contract should be awarded immediately so that the work may commence by September 1 to take full advantage of favorable weather conditions, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and hereby is authorized to enter into a contract with Contract Sweepers and Equipment, 561 Short Street, Columbus, Ohio 43215 for the Bridge Cleaning and Sealing - 2006 project for the Transportation Division in an amount not to exceed $50,000.00.
SECTION 2. That the expenditure of $50,000.00 or so much thereof as may be needed be and hereby is authorized from Fund 704, the 1995, 1999, 2004 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6631, OCA Code 644385 and Project 530301 for this purpose.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.