Explanation
Background: This legislation authorizes the Finance and Management Director to issue purchase orders for credit card fuel purchases and bulk diesel and bio diesel fuel deliveries for the Fleet Management Division. Formal competitive bids were taken by the Purchasing Office and a Universal Term Contract is in place for credit card fuel, bulk diesel and bio diesel purchases. The Purchasing Office and Fleet Management Division are in the process of bidding for unleaded fuel bulk deliveries. This contract will be addressed in a separate ordinance.
Fiscal Impact: The Fleet Management Division budgeted over $10 million for fuel in the 2010 budget. The amount encumbered by this ordinance is $6 million. Depending on fuel prices throughout the year, further legislation may be necessary later this year.
Emergency action is requested to ensure an uninterrupted supply of credit card fuel purchases and bulk fuel deliveries for City vehicles including Safety vehicles such as Police cruisers and Fire equipment. Earlier action was not possible until the 2010 operating budget was adopted.
Title
To authorize the Finance and Management Director to issue purchase orders for credit card fuel and bulk fuel purchase for the Fleet Management Division, to authorize the expenditure of $6,000,000.00 from the Fleet Management Services Fund; and to declare an emergency. ($6,000,000.00)
Body
WHEREAS, Universal Term Contracts (UTC) have been established through the formal competitive bid process for credit card fuel and bulk diesel and biodiesel fuel; and
WHEREAS, the Fleet Management Division has a need to purchase credit card and bulk diesel and bio diesel; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to issue purchase orders for credit card and bulk fuel purchases, to ensure an uninterrupted fuel supply for City vehicles, including Safety vehicles such as Police cruisers and Fire equipment, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director is hereby authorized to issue purchase orders for the Fleet Management Division per the terms and conditions of Universal Term Contracts as follows:
US Bank Voyager
CC# 760476053 expires 07/10/2010
Credit card gasoline
Object Level Three- 2280
Central Ohio Farmers Co-op 03/19/2011
CC# 311717226 expires 03/19/2011
Diesel fuel
Object Level Three- 2286
Section 2. The sum of $6,000,000.00 or so much thereof as may be necessary, is hereby authorized to be expended from the Fleet Management Services Fund, 513, Department 45-05, OCA code 451347, Object Level One- 02 as follows to pay the cost thereof:
Object Level Three Code
2280- $3,500,000,.00
2286- $2,500,000.00
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.