Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Abbot Studios Architects Planners for the architectural and engineering services to prepare plans and specifications for renovations to the warehouse facility at 1510 Alum Industrial Drive (43209). This facility is being annexed to the existing Recreation & Parks Maintenance Headquarters in order to add space to the warehouse as well as creating space for three maintenance zones that will relocate to this facility. The costs for this project will be $248,000.00 with a contingency of $24,800.00 for a total of $272,800.00.
Proposals were requested through Vendor Services, in accordance with City Code Section 329, on October 2, 2014 and received by the Recreation and Parks Department on October 23, 2014. Proposals were received from the following companies:
Status
Abbot Studios MAJ
DLZ MBE
Hardlines Design MAJ
Harris Architects MBE
OHM MAJ
Schorr Architects MAJ
Star Consultants MBE
Triad Architects MAJ
X-Cel MAJ
XYZ MBE
After a review of the proposals that were submitted, it was determined that Abbot Studios was the best and most responsive bidder.
Principal Parties:
Abbot Studios Architects Planners
130 E. Chestnut Street, Suite 302
Columbus, OH 43215
Michael Lutsch, 614-461-0101
31-1181520, Expires: 6/11/16
Columbus Employees: 10+
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that design work can be completed so that construction work can start during the next construction season.
Fiscal Impact:
$272,800.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 702 to meet the financial obligations of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Abbot Studios for architectural and engineering services that will prepare plans and specifications for renovations to the Recreation and Parks warehouse facility at 1510 Alum Industrial Drive; to authorize the expenditure of $248.000.00 with a contingency of $24,800.00 for a total of $272,800.00 from the Recreation and Parks Voted Bond Fund: and to declare an emergency. ($272,800.00)
Body
WHEREAS, proposals were received by the Recreation and Parks Department on October 23, 2014 for the architectural and engineering services to prepare plans and specifications for renovations to the warehouse facility at 1510 Alum Industrial Drive (43209) and will be awarded to Abbot Studios Architects Planners on the basis of best and most responsive bidder;
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that design work can be completed and construction work can start during the next construction season; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Abbot Studios Architect Planners for the architectural and engineering services that will prepare plans and specifications for renovations to the Recreation and Parks warehouse facility at 1510 Alum Industrial Drive.
SECTION 2. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 3. That the expenditure of $272,800.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510035-100012 (Alum Creek Maintenance Building) 735012 6621 $272,800.00
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.